Administrative Data Entry File Clerk

Role Overview

We are looking for a highly organized and detail-focused Administrative Data Entry File Clerk to support remote business operations. The position centers on accurate data handling, digital file management, and maintaining orderly records so that teams can work efficiently and information remains easy to locate and verify.

This role is well suited to someone who works independently, values precision, and is comfortable managing administrative documents in a remote setting.

Core Responsibilities

Your day-to-day work will involve receiving files from shared inboxes, portals, internal ticketing systems, and cloud-based folders, then checking each item for the correct document type, required fields, signatures, and attachments. You will also assign the proper metadata, including client or project ID, date, document category, version, and region.

You will help keep documents well structured by using consistent naming conventions and folder hierarchies, converting files when required, and maintaining separate libraries for final, draft, and archived records with the correct retention labels.

Quality control will be an important part of the role. You will carry out routine checks for duplicate entries, misplaced files, missing pages, and unreadable scans, then record any issues and send them to the appropriate person with clear notes. You will also maintain error logs and support improvements that reduce repeat work.

In addition, you will manage records in line with governance and compliance standards by protecting sensitive information, following retention and deletion rules, honoring legal hold instructions, and supporting audits by retrieving documents quickly and documenting the chain of custody.

Collaboration is also part of the position. You may coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify filing requirements and provide updates on backlog levels, turnaround time, and any processing issues.

Tools and Work Environment

You may use cloud storage platforms such as Google Drive, SharePoint, or Dropbox; document tools such as Adobe Acrobat or similar software; spreadsheets; ticketing systems like Jira, Asana, or ServiceNow; e-signature platforms; and standard office productivity tools.

Success Measures

Performance may be evaluated using indicators such as accuracy rate, time taken from receipt to filing, backlog size, daily output, retrieval speed and completeness during audits, and adherence to access-control and retention requirements.

Qualifications

Prior experience in records management, clerical support, admin assistance, or document control is preferred. Strong attention to detail, consistent adherence to filing rules, comfort with confidential information, and basic computer skills are important for success in this role.

Additional Information

This is a remote full-time position. No stipend or salary amount was provided in the source information.