Administrative Assistant

About the company

Pinnacle International is a major Canadian developer known for luxury condominiums, hotels, and commercial properties. Its portfolio includes high-rise projects across North America, destination-style communities, and a landmark tower that reaches 106 storeys. The company focuses on creating well-planned developments that help shape the communities and markets it serves.

This role supports senior leaders across a range of businesses, including real estate development, property management, hospitality, and commercial operations. The position is based in downtown Vancouver, British Columbia, and is conducted fully in office from Monday to Friday, 8:30 am to 5:00 pm.

What you will do

• Deliver executive-level administrative support to senior leadership across several business units.
• Keep complex calendars organized, arrange meetings, and resolve scheduling overlaps in a busy environment.
• Plan and coordinate travel within Canada and overseas, including flights, hotels, ground transport, itineraries, and related expense tracking.
• Prepare agendas, sit in on meetings when needed, record detailed minutes, and follow up on action items until completion.
• Write, review, edit, and format correspondence, reports, presentations, contracts, and other business documents.
• Handle confidential records, legal files, leases, contracts, and corporate documentation with care.
• Act as a point of contact between internal teams and outside business partners.
• Review incoming requests and communications, using good judgment to set priorities and decide on responses.
• Maintain both digital and physical filing systems with accuracy and strong attention to confidentiality.
• Support event coordination, executive meetings, and company functions.
• Research and compile information that helps with business decisions, operating initiatives, and strategic projects.

Experience and qualifications

Candidates should bring at least 5 years of previous clerical or administrative experience, ideally gained in real estate, property management, hospitality, construction, or an executive support setting. Strong working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook, as well as Google Workspace, is required. The role also calls for polished communication skills and comfort working with executives and other stakeholders.

Working arrangement

This is an in-person position in downtown Vancouver. Regular office hours are Monday to Friday, 8:30 am to 5:00 pm.

Compensation and benefits

The starting pay is $55,000 per year. Benefits include dental coverage, an employee assistance program, extended health coverage, paid time off, and vision care.

Additional information

Pinnacle International is committed to building a workplace that is inclusive and diverse. Accommodation can be provided on request at any point during the hiring process.

Application notes

Only shortlisted candidates will be contacted for interviews.

Employment details

This is a full-time, on-site role located in Vancouver, British Columbia, Canada.