Administrative Assistant

Role Overview

Master Works is looking for an Administrative Assistant to deliver end-to-end administrative and executive support. This role focuses on keeping office activities running smoothly, coordinating schedules and meetings, managing documentation, and enabling clear communication across teams. The position also involves supporting business operations through well-kept records, report preparation, correspondence handling, travel coordination, and assistance to leadership in driving operational efficiency.

Key Responsibilities

• Offer complete administrative and executive support to the department and the Chief of Alternative Investments so the office operates efficiently on a daily basis.
• Maintain calendars, arrange meetings and appointments, and organize local and international travel with detailed plans and logistics.
• Create, review, and circulate letters, reports, presentations, meeting packs, and other business documents with accuracy and professionalism.
• Set up meetings by handling logistics, drafting agendas, capturing minutes, and tracking follow-up actions to ensure tasks are completed on time.
• Handle incoming communications, keep confidential files and records organized, and manage sensitive information with discretion and professionalism.
• Work closely with internal teams, senior leaders, outside stakeholders, and service providers to support communication and departmental needs.
• Track departmental priorities, assist with special projects, support administrative tasks such as expense submissions and procurement paperwork, and help ensure adherence to company policies and procedures.

Requirements

• A bachelor’s or master’s degree in Business Administration, Management, or a related discipline.
• At least 10 years of experience in administrative support, executive assistance, or senior office management roles serving top-level executives.
• Strong ability in executive coordination and managing stakeholder relationships.
• Advanced capability in calendar planning and schedule control.
• Proven experience dealing with confidential and highly sensitive executive matters.
• Solid exposure to budgeting, procurement, and expense monitoring workflows.
• Ability to perform effectively in fast-moving, senior-level executive settings.
• Excellent communication, organization, and problem-solving abilities.
• Arabic: Native level.
• English: Fluent.

Additional Information

Job Location: Client Site