Administrative Assistant

About the Role

Redwood is hiring a highly organised Administrative Assistant to support project teams in a fast-moving, project-based setting. This position is focused on keeping day-to-day operations running smoothly by handling coordination, documentation, communication, and record management across the project lifecycle.

Company Overview

Established in 1992 and based in Singapore, Redwood is a global specialist in premium millwork, general construction, and façade solutions for leading luxury retail and brand environments. With more than 1,000 employees and over 50,000 square metres of advanced production space across Singapore and Malaysia, the company blends craftsmanship, technical know-how, and innovation to deliver high-quality project outcomes worldwide.

Joining Redwood means contributing to a collaborative team committed to excellence and the successful delivery of world-class projects.

Key Responsibilities

• Deliver administrative and secretarial assistance to project teams.
• Support shipment planning, packing lists, delivery timelines, and related logistics paperwork.
• Raise and process purchase orders through the organisation’s ERP platform with accuracy and on time.
• Arrange departmental meetings, project discussions, and client visits, including calendars, logistics, and meeting records.
• Draft presentation decks, reports, minutes, and other project documentation for management and project staff.
• Keep project files, trackers, databases, and filing systems current to support document control and retention.
• Track administrative follow-ups and ensure tasks and records are completed within required timelines.
• Handle general office administration and provide additional support as needed.

Required Skills and Qualifications

• Prior experience in administration or project support is beneficial.
• Strong working knowledge of Google Workspace, especially Sheets, Slides, Docs, Calendar, and Mail.
• ERP system exposure is an added advantage.
• High accuracy and strong attention to detail when handling records and documentation.
• Effective communication and people skills for working with internal and external contacts.
• Ability to work on your own while also contributing well in a team environment.
• Background in interior fit-out or other project-led environments is preferred.
• Comfort using standard office equipment and administrative processes.

Who Can Apply

Candidates with relevant administrative or project coordination experience are encouraged to apply. The role suits someone who is proactive, detail-focused, well organised, and comfortable working in a collaborative project environment.

Additional Information

This is a full-time onsite position based in Singapore. The role involves supporting multiple project-related administrative activities and working closely with both internal teams and external stakeholders.