Accountant

Job Purpose

This role supports the accounting supervisors and other department managers by preparing daily worksheets for the general ledger system, keeping records complete and up to date, and assisting with routine accounting tasks.

Key Accountabilities & Activities

• Prepare journal postings for depreciation and accumulated depreciation, and enter accounting transactions related to payables, receivables, collections, and the general ledger while ensuring every entry is properly authorized, supported, and classified according to company standards and procedures before posting.
• Assist the personnel team by updating records for new employees and handling information related to entitlements and deductions such as annual leave, overtime, attendance, medical leave, compensation and benefits, as well as preparing different action forms.
• Review petty cash on a daily basis and prepare payment vouchers for cash replenishment.
• Prepare daily cash and bank vouchers, and monitor cash collections and bank deposits so they are processed without delay.
• Review customer invoices across sales categories, cross-check them against system printouts for accuracy, sign and send originals to the collection team, and follow up with sales departments when invoices have not been delivered.
• Match customer remittances with account balances to confirm settlements and maintain control over ageing balances.
• Prepare work-in-progress reports and verify the actual presence of vehicles in the workshop.
• Check supplier invoices for all company purchases, confirm accuracy and authorization, obtain supervisor approval, and record the information in the system.
• Help maintain the fixed assets register, record monthly depreciation provisions, and calculate gain or loss on asset disposals.
• Keep fixed asset information updated in the system and reconcile monthly fixed asset activity with the trial balance.
• Prepare accurate monthly payroll reports on time.
• Compile and share ageing reports for customers and suppliers with management for prompt action.
• Prepare work-in-progress reports for the department.
• Follow departmental policies, operating procedures, and instructions to ensure work is completed in a controlled and consistent way.
• Observe all relevant safety, quality, and environmental controls to support a healthy and safe workplace.

Job Specifications

The position requires 2 to 4 years of relevant experience and a bachelor’s degree in Accounting.