Working Groups Affairs Specialist

Job overview

This role is centered on giving day-to-day operational and administrative assistance to sector-focused working groups in Abu Dhabi. The position helps ensure meetings run smoothly, records stay accurate, stakeholders remain engaged, and communication across participants and internal teams stays coordinated.

Core duties

• Arrange and coordinate working group meetings, workshops, and other related sessions.
• Send meeting invites, prepare participation lists, and share materials with attendees ahead of time.
• Document meeting discussions, maintain action trackers, and assist with follow-ups under senior guidance.
• Keep participant databases, sector topics, and stakeholder details current and organized.
• Provide practical logistical and administrative support to promote active member participation.
• Collect, structure, and preserve data, reports, documents, and feedback from stakeholders.
• Liaise with internal departments on information requests, joint initiatives, and shared workstreams.
• Help draft summaries, progress updates, communication drafts, and presentation content.
• Refer unresolved issues or urgent stakeholder matters to the Senior Specialist or Section Head.
• Follow local and federal Health, Safety, and Environment policies and standards.
• Carry out other tasks assigned by the direct supervisor that align with business needs and the role.

Qualifications and experience

A bachelor’s degree in Business Administration, Political Science, Economics, or a similar discipline is required. The role calls for at least 3 years of experience in stakeholder coordination, administration, engagement, or research-related work. Experience in government, semi-government, or business-facing environments is considered an advantage.

Additional information

This position is based in Abu Dhabi, UAE. The employer references a global workforce solutions organization operating across 32 countries with more than 5,500 employees.