Personal Assistant

Overview

We are hiring a Personal Assistant for a permanent role with a professional organisation in Dublin 2. This position requires a strong sense of discretion, polished communication, and the ability to handle sensitive matters with diplomacy.

Key Responsibilities

• Manage complex diaries and coordinate schedules across several time zones.
• Serve as the main contact for both internal teams and external clients.
• Arrange travel and track consultant expense submissions.
• Draft and prepare detailed documentation to tight deadlines.
• Support the day-to-day running of the office while coordinating with other offices and teams such as IT and Finance, as well as other internal and external stakeholders when needed.
• Assist with planning internal and external meetings and events, and keep CRM records accurate and up to date.

Candidate Profile

• At least 3 years of experience in a similar support role is required; experience in professional services would be helpful but is not mandatory.
• You should be confident, results-oriented, and comfortable working to deadlines.
• A proactive attitude, flexibility, a friendly manner, and a helpful approach are important.
• You need to be a strong team player with a client-first mindset and excellent attention to detail.
• The role requires the ability to stay composed under pressure and manage multiple projects at once.
• Strong command of Microsoft Outlook, Word, Excel, and PowerPoint is essential, along with fast and accurate touch-typing skills.
• You must be able to quickly learn and work with the internal database for project tracking and archiving purposes.

Compensation and Benefits

A competitive salary is offered, along with a discretionary bonus and benefits package.