Office Support Assistant

About Us

IFZA Dubai is a highly active and genuinely international free zone community in the UAE. It makes use of the country’s strategic location and strong infrastructure to support fast, dependable company formation services through a network of professional partners and government authorities.

Role Overview

This position is focused on keeping the office running smoothly and maintaining the highest standards of cleanliness and hygiene throughout the workplace. The right person for this role should be dependable, detail-oriented, and able to communicate effectively while staying composed in a busy environment.

Key Duties

• Carry out routine cleaning tasks across IFZA offices, including vacuuming, dusting, mopping, and sanitizing.
• Complete the daily opening and closing checklists for the office.
• Keep shared office spaces organized and well maintained.
• Set up conference rooms for client meetings and internal staff meetings.
• Support the reception area and assist with front desk activities when needed.
• Prepare and serve coffee, tea, and other refreshments for clients, guests, and executive managers in a polite and timely way.
• Escalate office-related issues to the Office Manager promptly.
• Monitor and replenish stationery, pantry supplies, and cleaning materials.
• Ensure the office remains tidy and visually presentable for visitors and clients.
• Care for cleaning tools and equipment so they remain in proper working condition.
• Clean IFZA’s car fleet using the correct methods and within required timelines.
• Follow all health and safety rules carefully.
• Handle any other tasks related to the role as assigned by management.

Requirements

• Previous exposure to hospitality or another service-focused industry.
• Strong command of English for everyday communication.
• Knowledge of additional foreign languages is considered an advantage.
• Awareness of chemical handling practices and familiarity with cleaning equipment.
• High attention to detail with the ability to work efficiently without lowering standards.
• Good planning, communication, and people skills.
• A customer-oriented mindset and the flexibility to work with different personality types.
• Ability to set priorities and perform well under pressure.
• Must be dependable, punctual, honest, respectful, and trustworthy.

Benefits

• Work with an international team representing more than 50 nationalities.
• Enjoy 24 days of annual leave.
• Receive an annual flight home.
• Life insurance coverage is included.
• Medical insurance is provided, with an option to upgrade at your own expense.
• Access to company functions, staff events, and team-building activities.
• Opportunities to learn, grow, and develop within the organization.
• Be part of a motivated team and a forward-moving company culture.