Office Assistant

Company Overview

Passive Journal is an education-centered organization focused on making learning feel engaging, approachable, and enjoyable. It creates resources, activities, and tools designed to support a broad range of learners. The workplace encourages creativity, curiosity, teamwork, clear communication, and a learner-first approach, along with ongoing improvement in everything the team does.

Role Summary

This full-time Office Assistant position is based in Doha, Qatar and offers a hybrid setup with some work-from-home flexibility. The role is centered on keeping daily office operations running smoothly through administrative support, coordination, record handling, and communication with internal and external contacts.

Key Duties

• Manage incoming phone calls and email correspondence in a professional manner.
• Arrange meetings and maintain calendars and schedules.
• Keep records organized and update files as needed.
• Prepare routine documents and assist with basic data entry and simple reporting tasks.
• Track office supplies and equipment, and help ensure essentials are available.
• Coordinate with team members and outside visitors when needed.
• Maintain a clean, orderly, and professional office environment.
• Follow up promptly on requests and support overall office efficiency.

Qualifications

• Excellent telephone manners and a polished, professional communication style.
• Background in administrative or clerical support, including scheduling, recordkeeping, and document handling.
• Ability to use and resolve basic issues with office equipment such as printers, scanners, and copiers.
• Strong written and spoken English; knowledge of additional languages is an added benefit.
• Well-developed organization, attention to detail, and the ability to handle several tasks with limited supervision.
• Comfort using common computer tools such as email, word processing, and spreadsheets; familiarity with office software or scheduling platforms is advantageous.
• Prior office support experience is preferred, though not mandatory.
• Willingness to work on-site in Doha with a hybrid arrangement and collaborate respectfully in a diverse environment.

Additional Information

This role is intended for someone who can contribute reliably, communicate clearly, and support a collaborative workplace. The company values a supportive environment where teamwork and thoughtful coordination matter.