Executive Assistant

Role Overview

Grandview Leadership Partners, LLC is looking for a proactive Executive Assistant & Project Coordinator to act as a close partner to one of the owners. The position supports a multi-entity business environment where priorities can shift quickly, ranging from fast-paced day-to-day execution to longer-term planning work. This is more than a standard administrative position; it combines executive support, personal concierge-style assistance, and project coordination across several business functions.

The ideal person is exceptionally organized, highly resourceful, and meticulous about details. This role touches accounting, real estate, client services, and technology-oriented teams, and requires someone equally comfortable handling difficult reservations, reviewing documents, chasing down deliverables, or helping support merger and acquisition-related work. It is a visible, high-impact opportunity with room to develop into a broader operations position over time.

Responsibilities

• Provide executive and personal support by managing calendars, arranging domestic and international travel, and coordinating meetings.
• Track inboxes, draft replies, and flag important messages for attention.
• Secure and verify hard-to-book reservations such as restaurants, hotels, and flights.
• Handle personal administrative tasks including appointments, Secretary of State renewals, and rental property-related coordination.
• Manage tasks, priorities, and team assignments using Monday.com or a similar platform.
• Follow up with internal employees and outside vendors to keep reports and deliverables moving.
• Maintain and organize files, contracts, renewals, and records through tools such as OneDrive, Teams, and DocuSign.
• Monitor renewals for licenses, insurance, and registrations across multiple entities to ensure nothing lapses.
• Act as a communication contact for scheduling and follow-through with clients and team members.
• Prepare initial drafts of contracts, letters of intent, and term sheets using existing templates.
• Support accountability for tasks owned by internal and external stakeholders.
• Coordinate with operations teams so strategic initiatives remain on schedule.
• Review financial statements, reports, and KPIs for trends, concerns, and talking points.
• Gather information across departments and relay updates to the owner.
• Assist with occasional research assignments and business development-related work.

Requirements

• At least 3 years of experience supporting C-level executives in entrepreneurial or high-growth environments.
• Strong reliability and follow-through, with the ability to consistently close out tasks without needing reminders.
• Excellent attention to detail; errors in spelling or formatting are unacceptable in this role.
• Bachelor’s degree preferred, though relevant experience and equivalent capability will also be considered.
• Comfort using and learning modern business tools such as Monday.com, OneDrive, Teams, QuickBooks Online, DocuSign, and AI transcription platforms.
• Outstanding written and verbal communication skills.
• Ability to manage a rapidly changing workload, multiple deadlines, and several communication channels at once.
• High level of discretion and professionalism when dealing with confidential information.
• Strong problem-solving mindset with the initiative to identify and improve inefficiencies.
• Interest in learning the business and expanding into a broader operations-focused role over time.
• Must be comfortable working in a role that includes many different responsibilities and shifting priorities.
• Not suited for candidates who need detailed daily instructions, prefer narrowly defined work, or are uncomfortable adopting new systems and tools.

Perks & Benefits

• Competitive compensation with eligibility for a performance-based bonus.
• 401(k) retirement plan with employer matching.
• Medical, dental, and vision coverage.
• Paid time off and company-paid holidays.
• Mentorship and leadership development from an experienced serial entrepreneur.

Eligibility

This opportunity is intended for professionals with executive support experience who are ready to operate in a fast-moving, multi-hat environment. Candidates should be confident working independently, comfortable handling confidential matters, and interested in growing into a wider business operations role.