Executive Assistant

About the Company

Vantage is an international CFD brokerage that gives clients access to trading across Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies. Backed by more than 15 years of industry experience, the company focuses on supporting traders with a reliable platform, strong service, and tools that help them spot market opportunities and trade with confidence.

Role Overview

The company is hiring a proactive Executive Assistant based in Dubai, UAE, to support the Regional Director with executive coordination, business reporting, and data-based insights. This role combines high-level administrative support with analytical work, so the right candidate should be highly organised, comfortable working with data, and able to help improve operational efficiency and decision-making across the business.

Executive Support

• Deliver full administrative and executive assistance to the Regional Director by keeping calendars, priorities, and business commitments well organised.
• Coordinate all domestic and international travel arrangements, including flights, accommodation, local transport, visa processing, and detailed itineraries.
• Serve as a central point of contact between the Regional Director, internal teams, and country offices.
• Handle calendars, meetings, appointments, and correspondence, and ensure important follow-ups are completed on time.
• Draft presentations, briefing materials, reports, and other business communications for management discussions and executive meetings.
• Record meeting minutes accurately, monitor action items, and follow up with relevant stakeholders to make sure deliverables are completed.

Business Analysis and Data Management

• Gather, combine, verify, and interpret data from different business units to support management decisions.
• Build regular reports, dashboards, and performance summaries using Excel, Power BI, or comparable analytics tools.
• Maintain trackers, databases, and reporting tools that improve visibility and reporting quality.
• Assist with ad hoc analysis, business reviews, and special projects as needed.

Process Improvement

• Look for opportunities to simplify processes, make reporting more efficient, and strengthen overall business operations.
• Be adaptable and ready to take on new responsibilities across analytical, operational, and strategic tasks as the organisation evolves.

Requirements

• A bachelor’s degree in Business Administration, Finance, Economics, Data Analytics, or a closely related discipline.
• At least 5 years of experience in an Executive Assistant, Business Coordinator, Operations, or Business Analyst position.
• Strong command of Microsoft Office tools, especially Excel and PowerPoint; experience with Power BI or similar data visualisation tools is a plus.
• Excellent coordination, communication, and stakeholder-handling abilities.
• A strong analytical approach with the ability to make sense of data and turn it into practical insights.
• The capacity to juggle multiple priorities in a busy environment while protecting accuracy and confidentiality.
• A professional, proactive attitude and the ability to work independently with minimal oversight.

Work Environment

This is an on-site position in Dubai, UAE.