Corporate Services Coordinator

Role overview

The Corporate Services Coordinator supports the organization’s vehicle and transportation operations by managing allocation, administration, and day-to-day coordination tasks. This role helps make sure vehicle handovers, transfers, replacements, maintenance follow-ups, and related documentation are handled on time and in line with company policy.

The position works closely with employees and internal teams, as well as external partners such as suppliers, workshops, insurance providers, HR, and Finance, to keep corporate service activities running smoothly.

Core duties

• Manage the issuance, transfer, replacement, and return of company vehicles according to policy and entitlement rules.
• Make sure vehicle allocation and handover activities are completed promptly.
• Respond to employees’ vehicle-related requests and queries.
• Arrange substitute vehicles when needed.
• Coordinate operational needs linked to transportation and mobility services.
• Support VIP transport arrangements and other special business requests.
• Keep communication flowing between internal stakeholders and service providers so requests move forward efficiently.
• Work with dealerships, workshops, insurance companies, suppliers, and other vendors to resolve service needs.
• Follow up on open service tasks to ensure timely closure.
• Coordinate repairs, maintenance schedules, and other vehicle servicing activities.
• Maintain up-to-date records for vehicles, users, registrations, insurance documents, and related files.
• Ensure fleet records are correctly stored, updated, and archived.
• Support vehicle delivery and return processes with complete paperwork.
• Maintain alignment with internal controls and audit expectations.
• Prepare reports, trackers, and management summaries related to fleet operations.
• Monitor vehicle usage and maintenance status.
• Track workshop cases and follow up to reduce downtime.
• Provide accurate operational information to management as needed.

Required profile

• A bachelor’s degree in Business Administration or a similar field is required.
• Experience in Corporate Services, Administration, Fleet Operations, Facilities Coordination, or a related area is expected at the entry to early-career level.
• Working knowledge of fleet administration and vehicle processes is needed.
• Strong communication and stakeholder coordination skills are important.
• Ability to handle several priorities at the same time is necessary.
• High attention to detail and accurate recordkeeping are essential.
• A service-focused approach and problem-solving ability are required.
• Good command of Microsoft Office tools is expected.
• Professional working proficiency in both English and Arabic is required.

Additional details

Preferred certifications include Fleet Management or Administrative Coordination credentials.