Contract Administrator

Role overview

This opportunity is with a Melbourne-based commercial and industrial builder known for delivering high-quality industrial projects. The business has a strong project pipeline and is seeking an experienced Contract Administrator to support the commercial and contractual delivery of work valued at up to $30 million.

You will work alongside the Project Manager and site team, helping drive projects from start to finish with a focus on cost control, contract administration, procurement, and documentation.

Key responsibilities

• Handle head contractor and subcontractor agreements.
• Draft scopes of work, tender documents, and procurement schedules.
• Assess subcontractor quotes and issue trade packages.
• Track budgets, forecasts, and project cost reporting.
• Prepare and process progress claims, variations, and payment schedules.
• Maintain RFIs, contract correspondence, and project records.
• Support project programming and procurement tasks.
• Coordinate with Project Managers, Site Managers, and consultants to keep delivery on time and within budget.
• Identify, monitor, and help manage contractual risks and opportunities throughout the project.

Candidate profile

The ideal applicant brings 3+ years of experience as a Contract Administrator in commercial, industrial, or large-scale commercial construction. Exposure to projects in the $10 million to $30 million range is highly valued.

You should have a solid grasp of construction contracts and project financial management, along with hands-on experience in tender preparation, subcontractor procurement, and pricing. Strong negotiation skills, stakeholder management ability, attention to detail, and good organisation are also important.

Relevant qualifications in Construction Management, Quantity Surveying, or a closely related field are preferred.

What’s on offer

• Access to a stable pipeline of industrial projects across Melbourne.
• The chance to contribute to projects valued up to $30 million.
• Support from an experienced and collaborative leadership team.
• Long-standing builder with a strong reputation in the industry.
• Competitive pay package aligned to experience.
• Clear opportunities for long-term growth and progression.
• Convenient centrally located office.

Additional information

Applications are being reviewed immediately, and shortlisted candidates will be contacted only. The hiring team is committed to inclusive hiring and welcomes applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse communities, members of the LGBTQI community, and people with disability. For a confidential discussion, contact Sam Ford on 0468 019 538 or email sam@woodsco.com.au.