Administrative Coordinator

Role overview

KDR Wellness + Aesthetics, a med spa with locations in Boston and Newton, Massachusetts, is seeking an Administrative Coordinator to take on a combined front-desk and manager-support role. The position is designed for someone who can keep patient-facing operations running smoothly while also helping the office manager coordinate daily clinic activity.

This is an on-site opportunity in Greater Boston. The role reports directly to the manager and focuses on organization, communication, scheduling, inventory tracking, and general administrative support.

Compensation

The pay range for this position is $20 to $25 per hour, depending on experience.

Front desk and patient support

• Welcome patients and complete check-in procedures.
• Coordinate appointment schedules and keep the flow of visits organized.
• Respond to phone calls, text messages, and routine questions.
• Help maintain efficient day-to-day front desk operations.

Manager and office coordination

• Provide support on tasks assigned by the office manager.
• Track inventory items such as vials, peptides, and other supplies.
• Monitor incoming deliveries and keep records of them.
• Maintain orderly internal documentation and logs.
• Assist with the coordination of routine clinic needs.

Operational organization

• Keep an accurate record of product movement and supply usage.
• Help ensure inventory information stays current and well organized.
• Support smooth workflow across the clinic through strong administrative follow-through.

Benefits

• Employee discount
• Paid time off
• Professional development support

Application notes

Applicants should be comfortable using booking software such as Vagaro and Boulevard. The work location is in person.