Administrative Assistant

About the Company

SBM Offshore is an international specialist in deepwater ocean infrastructure, known for delivering floating production solutions throughout the full lifecycle of an asset, from design and construction to installation and operations. With a worldwide workforce of over 8,000 professionals, the company runs a long-term, asset-backed model focused on dependable availability, steady cash generation, and safe, efficient energy production. Its work combines strong engineering capability, reliable operations, and selective innovation to support lower-carbon energy solutions and opportunities in the blue economy.

Role Purpose

In this role, you will keep day-to-day operations running smoothly by delivering end-to-end administrative support for a department, executive, or project. The position calls for strong organization, clear communication, careful handling of confidential information, discretion, diplomacy, and the ability to prioritize tasks effectively.

Core Responsibilities

• Maintain and organize important records, prepare and format business correspondence, and keep documentation accurate and easy to retrieve.
• Coordinate calendars, arrange meetings, and manage schedules and appointment reminders.
• Plan travel details, including flights, hotels, ground transport, and complete itineraries.
• Assist with meeting preparation by handling logistics, drafting agendas, and following up on action items and deliverables.
• Support internal projects and initiatives by monitoring timelines, organizing resources, and helping tasks move to completion.
• Prepare, review, and monitor expense claims and purchase requests in line with company policies.
• Track office supply levels and replenish materials to ensure business continuity.
• Serve as a day-to-day contact for routine communication with internal teams and external stakeholders, escalating matters when needed.

Education

A high school diploma along with vocational training or an advanced technical certificate is required.

Experience and Skills

The ideal candidate should have 3 to 5 years of experience in a similar administrative assistant position. Strong working knowledge of Microsoft Office Suite is needed to produce detailed documents, spreadsheets, and presentations. Excellent written and spoken English is also required.

Functional Competencies

• Calendar, schedule, and travel coordination
• Document preparation and correspondence handling
• Meeting and event coordination
• Proficiency with office applications
• Data and expense management
• Data collection and data entry

Additional Information

SBM Offshore N.V. is a listed holding company headquartered in Amsterdam. It holds direct and indirect interests in other entities that together with SBM Offshore N.V. form the SBM Offshore Group. These companies are separate legal entities. SBM Offshore is an equal opportunity and affirmative action employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other legally protected basis. Hiring decisions are based on qualifications, merit, and business need.