Administration Assistant and Bookkeeper

About the opportunity

This role offers a chance to step into a growing environment where your contribution can shape how two expanding businesses operate. The position sits across a family-run childcare business focused on high-quality early childhood outcomes, and a property development and construction group working on childcare centres and residential projects throughout Western Sydney.

The business is looking for a practical, commercially aware Administration Assistant who can take initiative, support the directors and management team, and strengthen day-to-day administration, marketing, lead handling, project coordination, and internal systems. The role begins at three days per week and is intended to increase as performance and business needs grow.

Role details

Location: Western Sydney, with remote flexibility

Hours: 3 days per week, with potential to expand to full-time

Business areas: Early education and property development/construction

Start: As soon as possible

Early education: marketing and community growth

You will help the childcare business increase visibility and community engagement by creating and editing photo and video content, planning and publishing social media posts, strengthening online reach, encouraging Google reviews from families, and developing connections with local referral partners such as swim schools, parent groups, and sports clubs.

Early education: CRM and lead management

The position also involves handling enquiries quickly and professionally by email and phone, arranging and coordinating tours for prospective families, keeping lead and enrolment records accurate, and preparing regular pipeline updates and reports.

Early education: administration and bookkeeping support

You will assist with invoicing and receipt processing in Xero, support reconciliation and budget reporting, monitor relevant government subsidy and grant portals for childcare, and maintain well-structured records and filing systems.

Property development: project and development administration

On the property side, the role includes managing incoming correspondence, overseeing the shared inbox, requesting and tracking quotes from contractors and consultants, maintaining an insurance register with renewal and expiry dates, coordinating follow-ups with project consultants across active sites, and supporting project workflows for current developments.

Property development: research and business development

You will also contribute to research tasks such as demand studies and site analysis for future childcare locations, reviewing government tenders related to childcare development in regional areas, and preparing research summaries that assist strategic decisions.

What success in this role looks like

The right person will be highly organised, detail-focused, confident in written and verbal communication, comfortable balancing multiple priorities, and capable of working independently without close supervision. A proactive mindset, willingness to learn, and a positive approach are important. This is best suited to someone who enjoys variety, takes ownership, and wants to grow with a business rather than simply hold a role.

What the role offers

This opportunity provides a part-time position with genuine room to grow in hours, responsibility, and pay. You will gain exposure to two fast-paced industries, work in a small and collaborative team where your efforts are noticed, and benefit from a hybrid working setup that combines office time in Western Sydney with remote flexibility. The leadership style is supportive, entrepreneurial, and focused on investing in the right people.

How to apply

Interested candidates should send a CV along with a short introduction about themselves to the employer.