Operations / General Administration Executive

Role Overview

This position supports day-to-day office operations across administration, vendor coordination, compliance documentation, IT support, and basic marketing communications. The role is based in Boon Lay, West Region, Singapore.

Office Administration and Inventory Control

• Oversee office consumables, including stationery, pantry stock, and general supplies.
• Keep track of stock usage, anticipate future requirements, and arrange replenishment in a timely manner.
• Work with suppliers to make sure deliveries are accurate, timely, and meet quality expectations.

Vendor and Contract Coordination

• Communicate with vendors and service providers for office-related products and services.
• Handle contract tracking, renewal follow-ups, and basic performance monitoring.
• Organize and maintain records such as quotations, invoices, and service agreements.

ISO Compliance and Documentation

• Assist with internal audits and compliance reviews related to ISO standards such as ISO 9001.
• Update SOPs, operational records, and compliance files as required.
• Support external audit preparation and follow through on corrective actions where needed.

Software Licensing and IT Support

• Maintain an updated register of software and system licenses, including renewal dates and user access records.
• Coordinate with IT vendors or internal IT staff for installations, troubleshooting, and issue resolution.
• Provide basic first-line support for routine hardware and software issues such as printer configuration and password resets.
• Assist with onboarding and offboarding processes, including account setup and deactivation.

Marketing and Communications Assistance

• Support updates to the company’s LinkedIn page and website content in coordination with HR or other internal teams.
• Help prepare simple visuals or announcements for company events, employee highlights, and CSR activities.
• Coordinate with design, print, or digital vendors for marketing materials and office branding needs.

Requirements

Applicants should hold a diploma in Business Administration, Information Systems, Facilities Management, or a similar discipline. A background of 2 to 3 years in office operations or administrative support is expected. The role also calls for strong attention to detail, good organizational ability, a basic grasp of ISO quality standards and IT systems, and confidence using Microsoft Office and general office technology.

Additional Information

This is a full-time, onsite role in Singapore. No salary details, opening count, or start date were provided in the source information.