Travel Administrator

Role Overview

An established private family office is hiring a meticulous Travel Administrator to manage worldwide travel arrangements for a UHNWI household. This position calls for someone who has handled premium, highly complex travel plans and can operate with complete discretion, adaptability, and accuracy.

What You Will Do

• Take charge of planning, arranging, and delivering travel for the principal, family members, and invited guests.
• Book private jets as well as first- and business-class commercial flights.
• Source and secure luxury stays such as villas, hotels, and serviced apartments.
• Coordinate chauffeured transport, security support, and concierge assistance across destinations.
• Create detailed itineraries covering each day of travel, including backup plans for contingencies.
• Work closely with personal assistants, house managers, security personnel, and outside vendors.
• Track the validity of passports, visas, permits, and other travel documents to ensure everything is current.
• Respond quickly to disruptions and revise travel plans as needed in real time.
• Nurture relationships with preferred luxury travel partners and negotiate favorable pricing.
• Manage travel budgets, reporting, and expense records.
• Handle logistics for larger groups, events, and special celebrations.
• Protect privacy and confidentiality while ensuring smooth execution from start to finish.

Requirements

• Demonstrated background managing travel for UHNWI, VIP, or other high-profile individuals.
• A well-developed network across luxury travel, aviation, and hospitality.
• Strong knowledge of private aviation arrangements.
• Excellent planning, coordination, and multitasking abilities.
• Comfortable performing under pressure and adjusting rapidly to late changes.
• Strict commitment to discretion and confidentiality.
• Hands-on experience with travel booking platforms and itinerary tools.
• Willingness to work outside standard hours and remain on call when needed.
• Strong verbal and written communication, along with negotiation skills.
• Additional language skills are considered an advantage.
• Background in a private household, family office, or luxury concierge environment is preferred.
• Experience organizing travel across multiple time zones and legal jurisdictions is preferred.
• Familiarity with visa requirements for frequent travelers is preferred.
• Professional qualities expected include strong attention to detail, a calm approach, a problem-solving mindset, service orientation, and a polished manner.

Compensation and Benefits

• Compensation starts at AED 12,000 per month, depending on experience.
• Visa support and medical insurance are included.
• This is an in-person role based in Dubai.