Talent Acquisition Coordinator

Role overview

This position sits within a collaborative talent partnerships function for a major media brand. The coordinator will help connect talent, brand partners, and internal creative/business teams to support entertainment campaigns and partnership activations. The role is contract-based for 12+ months and follows a hybrid schedule in New York, NY, with four in-office days each week and Fridays worked remotely.

Location: 1221 Avenue of the Americas, New York, NY 10020.

What you'll do

• Assist with talent casting, partnership development, and early-stage campaign brainstorming.
• Help prepare, structure, and negotiate talent-related agreements.
• Coordinate across internal departments and external stakeholders to keep projects moving.
• Handle travel, itineraries, scheduling, and on-site logistics for participating talent.
• Support production activities before, during, and after shoots or events, including payroll, appearances, and PR-related deliverables.
• Monitor partnership outcomes, maintain shared team materials, and organize reporting resources.
• Compile post-event summaries and gather press, photography, and campaign coverage.
• Provide day-to-day administrative help such as calendar upkeep and meeting coordination.

What we're looking for

• A minimum of 2 years of experience in talent management, booking, partnerships, communications, or events within a television network, agency, or media company.
• Prior exposure to high-profile entertainment projects or talent-focused campaigns.
• Strong planning abilities and a sharp eye for detail.
• Comfort working under tight deadlines and being available outside normal working hours when needed.
• Hands-on experience with Microsoft Office, WordPress, and Canva.
• Ability to thrive in a fast-moving, ever-changing team environment.
• Clear and effective written, verbal, and interpersonal communication skills.
• Genuine interest in pop culture, entertainment, and emerging creators.
• Experience working across large or matrixed organizations is advantageous.

Preferred background

• Experience in talent relations, bookings, partnerships, or management is highly relevant.
• Understanding of contract language and talent endorsement agreements is helpful.
• Previous collaboration with agents, managers, or producers would be a plus.
• A proactive, service-oriented problem solver with a polished, high-touch approach is preferred.

Additional details

This is a 12+ month contract role. The working model is hybrid: four days onsite and Fridays remote. The role may require flexibility to work beyond standard hours depending on project needs.