Senior Project Assistant

Role Overview

D'Leon Consulting Engineers is hiring a Senior Project Assistant for its Seattle, WA location. This position focuses on construction project support, contract documentation, document control, and coordination across multiple stakeholders.

Core Responsibilities

• Set up, run, update, and support the Contract Management System used for official project records and document control; the current platform is OpenText.
• Carry out project closeout activities and file both physical and digital CMS records using the active archiving database and Iron Mountain offsite storage.
• Check contractor submittals for compliance with contract requirements and make sure stakeholder responses are routed properly through the CMS.
• Assist the CM team with project meetings by preparing materials, making copies, organizing schedules, tracking items, and recording meeting minutes.
• Create, update, and maintain project logs such as RFIs, submittals, NCRs, and related tracking tools.
• Support the preparation, estimating, documentation, and execution tracking of contract change orders.
• Help process pay requests for construction contracts and maintain pay estimate tracking records.
• Assist with maintaining construction photos, logs, and other monitoring or tracking documentation.
• Review plans and specifications to update RFIs and keep as-built and redlined drawing records current.
• Support the preparation of construction bulletins, field directive change notices, and unit quantity analysis.
• Coordinate with Port departments, contractors, and tenants to ensure proper documentation and execution of utility shutdowns, CAFs, site access requests, and key requests.
• Manage correspondence and construction records, including serial letters, commission memos, meeting notes, and related contract documents.
• Assist with constructability review by providing feedback on plans and specifications.
• Provide broader construction management support as needed by Port CM.

Qualifications

• A bachelor’s degree in Construction Management, Engineering, Business Administration, or a closely related discipline is preferred, although comparable experience may be accepted.
• Applicants should have 5 to 7 years of experience in construction project support, contract administration, or document control.
• Hands-on experience with a Contract Management System or document management platform such as OpenText, Procore, e-Builder, or a similar tool is required.
• Strong command of Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Highly organized with the ability to juggle several logs, tasks, and deadlines at the same time.
• Effective written and spoken communication skills for working with internal teams, contractors, and other stakeholders.
• Background in preparing meeting minutes, tracking action items, and supporting project meetings is expected.

Equal Opportunity Statement

D'Leon Consulting Engineers follows an equal opportunity hiring policy and is committed to maintaining an inclusive and respectful workplace. All qualified candidates are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.