Recruitment Coordinator - Human Resources

About the Role

Pinehurst Resort is looking for a Recruitment Coordinator to support the Human Resources team in Pinehurst, NC. This role focuses on coordinating the full pre-employment and hiring workflow, keeping candidates, HR leaders, and hiring managers informed, and making sure all activities follow legal requirements and internal policies. The position sits within a workplace that values genuine hospitality, trust, stewardship, and innovation, and contributes to a long-standing guest and employee culture.

What You’ll Do

• Prepare weekly job advertisements and route them to the appropriate team, while posting openings internally and externally when required.
• Manage the hiring process from posting and application review through orientation and onboarding.
• Act as system administrator for the applicant tracking platform and pre-employment screening tools.
• Enter requisitions accurately, share weekly orientation updates, and maintain the orientation calendar.
• Keep records and tracking systems updated to support the Affirmative Action Plan.
• Generate applicant tracking, application, and rehire-eligibility reports as requested.
• Draft offer letters.
• Process pre-employment checks such as background verification, drug screening, motor vehicle records, and credit checks.
• Track screening results and release candidates for orientation once cleared, while updating Recruiters and HR Managers.
• Arrange new-hire orientation after all pre-hire tasks are complete.
• Send onboarding documents through Dayforce and monitor completion before orientation.
• Handle the North Carolina Youth Employment Certificate process for minors.
• Maintain referral and sign-on bonus files, and send payout details to Payroll on the proper dates.
• Conduct weekly new-hire orientation sessions with the Director of Training and complete the related paperwork.
• Step in as backup trainer for orientation facilitation when needed.
• Pre-screen candidates and complete the required paperwork.
• Enter employee information in E-Verify and complete new-hire setup in the system.
• Issue employee IDs, name tags, and other onboarding materials.
• Distribute new-hire reports to the relevant departments for processing.
• Maintain I-9 compliance, including proper storage, retention, and destruction of records.
• Enter new employee details into the payroll system and share information with the HR Coordinator for personnel file setup.
• Keep employment applications and related documents aligned with legal retention requirements.
• Coordinate secure storage and approved shredding or destruction of documents.
• Collect and submit forms that may qualify for tax credits.
• Respond to questions and provide information only to authorized individuals.
• Compile personnel data and prepare reports as needed.
• Welcome all visitors to the HR office and direct or assist them as appropriate.
• Cover the Human Resources and Housing Coordinator desk when needed.
• Support Recruiters and HR Managers with recruiting events, supplies, calendars, and advertising.
• Assist with setup for hiring events, orientation sessions, training, and other departmental events.
• Provide help as needed with employee housing and J-1/TN visa candidates and hires.
• Keep the work area organized and professional while maintaining privacy and document-security standards.
• Review documents carefully for accuracy and look for ways to improve administrative processes.
• Support additional projects and keep the VP and HR Managers updated on progress.

Experience & Education

An Associate Degree is required, along with at least 3 years of relevant HR experience, or an equivalent mix of education and experience. Strong confidentiality is essential when working with HR records, sensitive situations, and internal information. The role also requires practical ability with Microsoft PowerPoint, Google Chrome or Microsoft Edge, Microsoft Excel, and Microsoft Word.

Physical Requirements

This is an office-based role. The employee must be able to see, talk, and hear regularly, and frequently stand, walk, sit, use hands, and reach with arms and hands. The role involves lifting or moving up to 10 pounds often and up to 25 pounds occasionally. Reasonable accommodations may be made for qualified individuals with disabilities.

Work Environment

The position is performed in an office environment. Pinehurst, LLC may transfer an employee to another job assignment or location, temporarily or permanently, as business needs require.

Culture

Pinehurst has welcomed guests for more than 100 years. The organization’s purpose is to honor timeless traditions and inspire memorable stories through every smile, round, and moment. Its values center on genuine hospitality, trustworthiness, stewardship, and inspired innovation. Team members are expected to contribute consistently to this culture and handle additional duties as assigned in a changing environment.