Procurement and Project Management Office Associate

About Walaris

Walaris builds AI-based, software-defined, and hardware-enabled autonomous systems for defense and security use cases. Its platform combines artificial intelligence, sensor fusion, and edge computing to deliver live situational awareness across air, land, and sea, helping users make fast decisions at machine speed. The company serves customers in defense, national security, government, marine, and critical infrastructure protection markets around the world.

Role overview

Based in the Nuremberg office, Walaris is hiring a Procurement and Project Management Office Associate (m/f/d) to start as soon as possible. This is a part-time onsite position with 20 to 30 working hours per week.

Procurement responsibilities

• Handle and improve procurement workflows for both projects and day-to-day operations, covering needs planning, vendor inquiries, quote comparisons, purchasing, delivery follow-up, and claim management.
• Lead supplier sourcing, evaluation, and relationship development, including price and contract discussions and the preparation of confidentiality agreements for suppliers.
• Track delivery schedules and product quality, and step in with corrective measures when something deviates from plan.
• Assist with stock planning, minimum inventory levels, and material allocation, while keeping supplier and item records up to date in internal systems.
• Manage incoming goods inspections.

Logistics responsibilities

• Coordinate shipping for trade fair and demo exhibits, and support general packing and dispatch tasks, including preparing delivery documents.
• Prepare and carry out international shipments, including ATA Carnet documentation.

Order and project support

• Collect project updates from internal teams to compile reports and monitor project deadlines.
• Assist in preparing quotations.
• Track customer delivery dates as part of order handling.

Requirements

• Completed commercial apprenticeship or an equivalent qualification, along with several years of experience in procurement or a comparable business role, ideally in a small or medium-sized company.
• Solid understanding of procurement, inventory management, and basic logistics.
• Confident in working with quotations, pricing, commercial terms, and delivery conditions.
• Basic knowledge of contract law and general terms and conditions in procurement and supplier agreements.
• Strong command of MS Office, especially Excel, and experience with ERP systems.
• Knowledge of cost accounting and economic evaluation, such as assessing savings opportunities, is an advantage.
• Background in the security, defense, or aviation sector is preferred.
• Ability to work on your own, take ownership, prioritize tasks, and lead negotiations.
• Strong accountability for cost control, quality, and delivery performance, with a willingness to improve processes continuously.
• Careful, structured, and dependable working style with a high level of accuracy when handling numbers, deadlines, and contracts.
• Fluent English communication skills for working with international suppliers and internal stakeholders.

What the role offers

You will join an innovative and energetic team working on technology that contributes to life-saving and security-focused missions. The position offers meaningful responsibility, the chance to help shape impactful solutions, creative freedom, competitive pay, and a fast-moving collaborative environment where your input is valued.

Application note

Applicants are expected to submit a cover letter, resume, and transcript through the company’s online application form.