Personal Executive Assistant

Role overview

The client is looking for an outstanding Personal Executive Assistant to provide end-to-end support to a high-profile professional athlete and their family. This is a long-term career opportunity for someone who thrives on bringing structure, trust, and calm coordination to a demanding, high-profile environment.

The right person will treat confidentiality as essential, communicate clearly, adapt quickly, and bring a warm but highly professional approach to every interaction.

Key responsibilities

• Organize and oversee busy personal and professional calendars, staying ahead of upcoming needs and making sure all commitments are reached on time.
• Act as the main contact for the client’s wider circle, including trainers, medical professionals, family, sponsors, media contacts, and charitable collaborators, while representing the family with professionalism and warmth.
• Supervise day-to-day activity across several homes in Philadelphia, New Jersey, and New York City, including upkeep, housekeeping, deliveries, and coordination of household staff.
• Arrange all travel details, such as air travel, local transport, lodging, and complete itineraries.
• Bring strong knowledge of private travel coordination.
• Manage sensitive correspondence and communications for the family with precision and complete discretion.
• Coordinate with financial partners on payments, expense handling, and related administrative tasks.
• Take care of errands and personal assignments so the client can stay focused on career and family priorities.
• Assist family members and extended support teams as needs come up.
• Handle delicate conversations and complicated interpersonal situations with diplomacy, empathy, and confidence while protecting relationships and clearly advocating for the family.
• Keep a polished professional appearance that aligns with the client’s brand expectations and endorsement commitments.

What the role calls for

This position requires strong judgment, reliability, and the ability to work calmly under pressure. You should be highly organized, tech-comfortable, and confident managing multiple priorities in a fast-moving environment.

Experience and qualifications

• At least 4 years of experience as a Personal Assistant or Executive Assistant, ideally in a demanding, high-discretion setting such as entertainment, professional sports, UHNW households, or a similar environment.
• Excellent people skills with a naturally warm, professional manner and the ability to discuss sensitive matters without creating friction.
• A proactive, solution-focused approach with strong planning, organization, and time management skills.
• Strong ethics, with a clear instinct for privacy and confidentiality.
• Ability to stay composed and effective when priorities shift or pressure is high.
• Comfort using scheduling tools, travel platforms, and communication software.
• Availability for evenings, weekends, and occasional travel when required.
• Must be based in the Philadelphia area or able to relocate immediately.
• Valid passport and willingness to travel within the U.S. and occasionally internationally.

Compensation and benefits

• Base salary, depending on experience.
• Discretionary bonus opportunity.
• Recognized holidays and vacation days.
• Monthly allowance toward medical, dental, LTD, and life insurance coverage.
• Equipment provided or reimbursed.

Location

This is an in-person position based in Philadelphia. Candidates must already be local or prepared to relocate right away.

Equal opportunity statement

The employer welcomes applicants of all abilities, sexual orientations, ethnicities, faiths, and genders. The workplace is committed to inclusion, respect, and supporting individual growth at every stage.