Part-Time Human Resources Administrator

About the Organization

Lingraphica is a purpose-led company that creates speech-generating devices to support people with aphasia in communicating better and improving their quality of life. The team values candidates who thrive in a busy, results-focused setting and who are committed to supporting individuals throughout their aphasia journey.

Role Summary

The Part-Time Human Resources Administrator supports the Human Resources team with day-to-day administrative and operational work. This role helps create a smooth employee experience and keeps HR processes running efficiently across onboarding, employee records, compliance, learning administration, and internal initiatives. The right person will be highly organized, careful with details, able to juggle several priorities, and trusted with confidential information.

What You'll Do

• Support onboarding and new-hire setup so employees have a smooth start.
• Prepare, organize, and share onboarding documents and materials.
• Track onboarding timelines and follow up on required tasks.
• Arrange logistics for employee learning sessions and internal speaking events.
• Keep personnel files accurate, complete, and compliant with record-keeping standards.
• Help with file audits and document retention activities.
• Review resumes and assist with initial candidate screening.
• Update organizational charts as staffing changes occur.
• Manage employee stipend programs, including submission tracking and reimbursements.
• Assist with donation-matching program activities and recordkeeping.
• Run monthly Office of Inspector General exclusion checks and maintain related documentation.
• Track Speech-Language Pathologist license renewals and related compliance requirements.
• Help prepare HR compliance reports and supporting documents.
• Support the Learning Management System through user administration, course assignment, and reporting.
• Update HR content on the company intranet.
• Monitor travel attendance and exception reports and follow up as needed.
• Maintain accurate HR data across systems and databases.
• Help organize quarterly Board of Directors meetings, including logistics, materials, and administrative support.
• Assist with scheduling, communications, and special projects as assigned.
• Provide general administrative help to the HR team.

Qualifications

• Associate degree in Human Resources, Business Administration, or a similar field, or an equivalent mix of education and experience.
• Strong planning and organization skills with careful attention to detail.
• Comfortable using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.
• Able to manage sensitive information professionally and discreetly.
• Clear written and verbal communication skills.
• Capable of handling multiple priorities and meeting deadlines in a fast-moving environment.
• Willing and able to travel within the United States, including air travel, up to 2 times per year for in-person team and all-company meetings, with possible additional travel.
• Preferred: bachelor's degree in Human Resources, Business Administration, or a related area.
• Preferred: at least 2 years of experience in administrative, HR, or office support work.
• Preferred: prior experience supporting an HR function.
• Preferred: experience using HRIS, LMS, or employee record management systems.
• Preferred: familiarity with onboarding, compliance tracking, and personnel file administration.
• Preferred: experience maintaining intranet content and organizational charts.
• Preferred: understanding of employment laws, HR best practices, and compliance requirements.
• Preferred: SHRM-CP, PHR, or a similar HR certification.

Work Arrangement and Hours

This is a remote role performed from a home office. The selected candidate should maintain a safe, productive workspace with dependable and secure internet service. The schedule is part-time, approximately 20 to 25 hours per week, generally Monday through Friday, with flexibility based on business needs.

Travel Requirement

This position requires air travel within the U.S. up to two times each year for in-person team meetings and an all-company meeting, with the possibility of additional travel.

Accommodations

Lingraphica is committed to an inclusive and accessible workplace. Reasonable accommodations are available for qualified individuals with disabilities to help them perform the essential functions of the role. Candidates who need an accommodation can contact Human Resources at humanresources@lingraphica.com for assistance.

Pay and Benefits

The starting pay for this position is $24.04 to $26.44 per hour, with placement determined by experience, skills, education, and internal equity. The company reviews compensation regularly to support fairness and alignment with market standards. In addition to base pay, the role includes a comprehensive benefits package and a supportive, inclusive work environment.

Additional Information

Lingraphica participates in E-Verify and will provide the federal government with Form I-9 information to confirm U.S. work authorization. The organization also provides this notice in Spanish: Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.

For more information about Lingraphica and its benefits, the company directs candidates to its official website and benefits information.