Operations Executive

Job Overview

We are looking for an Operations Executive to provide comprehensive administrative and executive support to leadership daily. The role involves managing schedules, coordinating with various teams and stakeholders, organizing company documents, and assisting in diverse operational areas.

Key Responsibilities

• Manage executives' calendars, meetings, appointments, and professional communication.
• Coordinate effectively with internal teams, contractors, and external partners to ensure timely follow-ups.
• Organize and maintain company documents, records, and digital files systematically.
• Create and update spreadsheets, reports, and operational trackers for smooth operations.
• Handle invoices, payments, and administrative records with precision.
• Assist in weekly payroll preparation and verification of employee data.
• Support HR operations including onboarding paperwork and contractor record management.
• Perform basic bookkeeping such as QuickBooks data entry, transaction classification, and record upkeep.
• Contribute to healthcare operations by managing documentation, therapist notes, billing processes, and scheduling.
• Maintain and update CRM and other operational databases to ensure data integrity.
• Prepare management reports and summaries as requested.
• Maintain professional communication with team members, clients, and vendors.
• Identify opportunities for process enhancement and resolve operational challenges proactively.
• Manage multiple responsibilities independently, ensuring accuracy and confidentiality.
• Adapt quickly to new software, tools, and business processes for continuous improvement.