Office Support Administrator

Job Purpose

Pedigri Technologies is seeking a highly organized and proactive Office Support Administrator to manage daily office operations and provide comprehensive administrative assistance. This role is crucial for maintaining an efficient, well-organized, and productive work environment. The administrator will be responsible for record-keeping, coordinating facilities and travel, and supporting internal teams.

Key Responsibilities

• Oversee daily office operations, including managing stationery, pantry supplies, and general office upkeep.
• Arrange business travel, including booking flights, hotels, and transportation.
• Handle office maintenance requests and communicate with building management and service providers.
• Assist with the renewal of company licenses, tenancy contracts, insurance policies, and other compliance documents in collaboration with PRO and Finance departments.
• Maintain accurate records of company assets such as laptops, mobile phones, and access cards, ensuring proper issuance and return processes.
• Organize logistics for meetings, training sessions, and company events, including venue booking, catering, and material preparation.
• Manage correspondence, emails, and phone calls with professionalism.
• Maintain organized digital and physical filing systems for easy access and audit readiness.
• Coordinate with vendors and service providers to ensure timely and cost-effective services, keeping vendor records up-to-date.
• Manage procurement processes, including supplier selection, purchase order creation, and cost negotiations.
• Monitor office supply inventory and ensure timely procurement of equipment, supplies, and services within budget.
• Process invoices and expense reports, and offer administrative support to the Finance team.
• Ensure adherence to company policies and workplace safety regulations.
• Provide general administrative support to employees and management.

Qualifications & Requirements

• Previous experience in office administration, office operations, or a similar support role is required.
• Solid understanding of office management procedures and administrative practices.
• Strong organizational and multitasking abilities with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Experience in vendor management, procurement, and facilities coordination is necessary.
• Familiarity with UAE business practices and regulations is advantageous.
• Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications

• Experience in office management or administrative roles within a corporate environment is preferred.
• Knowledge of basic accounting and financial procedures is a plus.
• Familiarity with CRM and ERP systems is beneficial.