Office Manager & Executive Assistant

Role overview

This is a dual-function position based at the New York City office of a leading accelerator focused on founders in crypto, blockchain, web3, and decentralized technology. The organization has supported more than 300 startups since 2020, with a combined valuation above $15B. The role is designed for a highly organized, self-directed professional who can keep office operations running smoothly while also giving direct support to leadership.

The environment is fast-moving and high-performance, with a lean team of experienced operators. Success in this role means removing friction from the day-to-day workplace, anticipating needs before they become issues, and maintaining a polished, efficient headquarters.

Work location and schedule

This position is fully onsite in New York City. Remote work is not available. The role is full-time and based in New York, NY (100% onsite in the office).

Office operations

• Keep the workplace neat, organized, and ready for visitors throughout the day, including meeting rooms and shared areas.
• Track, replenish, and arrange office inventory such as supplies, snacks, beverages, and kitchen items.
• Manage incoming mail, courier drops, package handling, and related logistics.
• Act as the main contact for building management, cleaners, utilities, and outside service vendors.
• Coordinate calendars and bookings for shared office resources and meeting rooms.
• Support local leadership and team members with daily operational coordination.

Executive support

• Handle complex scheduling, calendar coordination, and multi-person meeting setup for leadership.
• Arrange domestic and international travel, hotel stays, reservations, and detailed itineraries.
• Provide administrative assistance, including research, document preparation, and occasional personal errands.
• Track action items, deadlines, and follow-ups across several active workstreams.
• Support inbox organization, visitor logistics, and communication with external stakeholders.

Requirements

• Strong organizational and project coordination ability, with confidence managing several priorities at once.
• Excellent spoken and written communication skills, plus a professional and polished interpersonal style.
• High discretion, sound judgment, and emotional intelligence when handling confidential or sensitive matters.
• A proactive, self-starter mindset with the ability to work independently and spot needs early.
• Must already be in New York City or able to relocate there immediately for onsite work.

Preferred background

• Previous experience in a fast-paced startup, venture capital, coworking, premium hospitality, or corporate events setting.
• Interest in or familiarity with startups, venture capital, or emerging technology.

Success profile

• Thrives with a high level of autonomy and does not need close supervision.
• Comfortable taking on any task, large or small, with a practical and low-ego approach.
• Well-suited to a demanding environment that values commitment, focus, and rapid growth.

Benefits and compensation

• Work alongside a highly regarded team of operators with backgrounds from companies such as Meta, WhatsApp, Coinbase, and YC.
• Gain close exposure to innovative founders and the front edge of technology development.
• Build experience and visibility that can accelerate a career in venture capital, startups, or entrepreneurship.
• Compensation includes a competitive base salary plus an equity package aligned with experience.

Additional information

If you do not receive a response within 4 weeks of applying, you should assume your application was not selected on this occasion. The hiring team is unable to provide individual feedback to every applicant due to the high number of submissions.

Equal opportunity and accessibility

The employer states that all candidates are considered equally and that discrimination is not tolerated. Accessible job adverts and reasonable adjustments are available during the hiring process. If an accessible version of the advert or support during the process is needed, contact the employer through the provided recruitment email.

Privacy notice

Personal data submitted during recruitment, such as contact information, work history, resumes, and related details, is collected and processed only for hiring purposes. It is stored securely in line with the company’s privacy and information security policies and relevant data protection laws. Information may be shared with clients and trusted partners when needed for recruitment. Candidates may request deletion of their data or withdraw consent at any time by contacting the designated privacy email.