Marketing Associate

Role overview

This position supports client-facing marketing work and the coordination of event administration, along with other operational duties that help strengthen marketing and brand initiatives.

Key responsibilities

• Manage event-related logistics, including booth assets, shipping arrangements, travel coordination, and communication with vendors when assigned.
• Track and administer registration timelines, sponsorship commitments, and required event assets.
• Make sure attendees are informed of the registration requirements and help process registrations for those who qualify.
• Work with the Marketing Event Manager to coordinate lead retrieval activities.
• Prepare kick-off materials before events and compile post-event reports for business teams and marketing leaders.
• Coordinate the distribution and availability of approved promotional materials.
• Handle routine marketing administration such as purchase order requests, content approvals, and invoice processing as needed.

Employee expectations

• Apply strong effort to assigned work and follow through on manager-directed tasks.
• Offer sound advice to management and communicate promptly when deadlines cannot be met.
• Work collaboratively with colleagues across teams and functions.
• Demonstrate the organization’s core values: integrity, client focus, team orientation, and personal commitment.
• Follow company policies, procedures, practices, and all applicable laws and regulations.
• Proactively suggest practical improvements.
• Use business tools and processes effectively.

Requirements

• A bachelor’s degree in marketing, communications, business administration with a marketing focus, or a closely related field, or an equivalent combination of education and experience.
• Academic coursework or project work connected to marketing and event activities.
• Prior exposure through a co-op, internship, or other business administration experience.
• Strong analytical thinking, communication, and project management abilities.
• Proven success in working with clients, suppliers, and both internal and external stakeholders.
• Strong personal leadership, organization, administration, interpersonal, and communication skills.
• A track record of improving performance and responsibilities over time.
• Comfort using Microsoft 365 tools such as Teams, Outlook, Excel, Word, PowerPoint, and SharePoint.
• Willingness to travel domestically and internationally up to 10%, sometimes with short notice.
• Preferred: about 2 years of experience in a marketing position.

Additional information

Office location is preferably Houston, Texas. Business function/department: Business Development / Marketing. Sales territory: not applicable.

Application notes

Applicants must submit a separate online application for each opening. A resume may be uploaded, but it does not replace the information required in the application form. Applications are reviewed only for the specific role submitted. The employer is an equal opportunity workplace and does not discriminate based on race, color, religion, sex, age, national origin, veteran status, or disability.