Law Firm Team Assistant

About the Firm

Becker & Poliakoff is a multi-practice commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. The firm has been recognized by U.S. News & World Report among the best law firms to work for in the 2024, 2025, and 2026 inaugural lists, highlighting its focus on employee well-being, professional growth, and a supportive workplace. Since 1973, the organization has worked to maintain a collaborative, inventive, and growth-oriented culture while delivering client-centered service and consistently aiming to exceed expectations.

The firm offers a broad benefits package that includes employer-paid benefits, mental health coverage, and a 401(k) match. Employee health and safety are supported through internal initiatives such as the Mental Health and Wellness Committee, and every new hire receives tailored training to build confidence with the firm’s advanced software and role-specific processes.

Role Summary

Becker is looking for a well-organized, proactive Team Assistant to support the Collections and Foreclosure team in a fast-moving, professional environment. This position calls for strong communication, careful attention to detail, and the ability to manage multiple priorities while keeping work accurate and on schedule.

Responsibilities

• Prepare a range of correspondence, including retainer letters, satisfaction of lien letters, and disbursement letters.
• Obtain title reports as needed.
• Work with process servers to coordinate service of complaints.
• Arrange hearing dates with opposing counsel and schedule hearings.
• Handle e-filing and e-recording of pleadings and documents in multiple Florida counties.
• Support attorney e-signing workflows and oversee outgoing mail.
• Manage check requests, deposits, file closures, and other routine administrative matters.
• Provide phone coverage support to paralegals.
• Monitor incoming items, set priorities, respond promptly, and help the team meet deadlines in a paperless environment with organized electronic records and efficient digital task handling.
• Take on additional duties as assigned to support the position and team needs.

Requirements

• Strong verbal and written communication abilities.
• Excellent organization and a sharp eye for detail.
• Ability to juggle multiple priorities and handle high volumes through shared mailboxes.
• Comfort using Microsoft Office Suite and PDF editing tools.
• Prior exposure to collections and foreclosure software is preferred.
• Knowledge of iManage, FileSite, and Aderant is an added advantage.
• Professional demeanor with the ability to work independently and as part of a team.
• High school diploma is required; an associate or bachelor’s degree in business, Legal Studies, or a related field is preferred.
• At least 2–3 years of relevant experience is required.

Benefits and Workplace Highlights

• Employer-paid benefits.
• Mental health coverage.
• 401(k) match.
• Structured onboarding and individualized training.
• Supportive culture that emphasizes wellness, collaboration, and professional development.

Equal Opportunity Commitment

The firm maintains a strong equal employment opportunity policy and is committed to diversity, inclusion, and fair hiring. Employment decisions are based on individual qualifications, competence, and merit. The workplace is intended to respect and include people from all backgrounds and protected characteristics, while also valuing differences in education, life experience, work experience, socio-economic background, and personality.

Additional Information

Replies are typically provided within 24 hours. Immediate consideration is available for candidates who apply promptly.