HR Administrator

About the Company

The organization has a long history dating back to 1833 and has grown into an important support partner for the global aviation sector. Its services span more than 300 locations across 65 countries and 6 continents, with people remaining central to the business.

Role Overview

The HR Administrator will support the HR team by handling clerical work and day-to-day administrative processes. The role is centered on filing, maintaining records, and keeping HR documentation accurate, complete, and well organized. Strong planning and prioritization skills are essential.

Compensation for this position is $23.00 to $25.00 per hour.

Key Duties

• Keep filing systems current and orderly.
• Handle incoming phone calls professionally.
• Review files to confirm they meet statutory requirements and company standards.
• Monitor missing documentation and follow up until records are complete.
• Support general HR administrative work.
• Assist with new hire badging and badge application preparation.
• Protect confidential information at all times.
• Make a positive first impression for visitors and callers.
• Follow HR policies, procedures, and compliance requirements.
• Support employee complaint handling and employee queries.
• Carry out filing and data entry tasks.
• Help maintain safe and secure operations in line with health, safety, security, and government requirements.
• Complete any additional duties assigned by management.
• Work in a professional, efficient, and courteous manner.

Safety, Security, Wellbeing, and Compliance

You are expected to take reasonable care of your own health, safety, and wellbeing, as well as that of others, by following the training, information, and workplace safety rules provided. The company maintains a safe work environment and has a Substance Misuse Policy, supported by regular testing, due to the risks associated with alcohol and drug misuse on site. Additional details are available in the attached job description.

Candidate Profile

The ideal candidate will have a high school diploma or equivalent and at least 1 year of experience in an office setting. Fluent English reading, writing, and speaking skills are required, along with strong interpersonal and communication abilities. The role calls for excellent organization, administrative capability, and the ability to manage several tasks while meeting strict deadlines. Proficiency with Microsoft Word, Excel, and Outlook is necessary. The candidate should be able to interpret complex documents, work well with diverse teams in a fast-moving environment, and handle physical demands such as lifting up to 35 lbs and bending, kneeling, pushing, and pulling file boxes.

Additional requirements include passing a Department of Airports driving test, obtaining permission to drive in the Airport Operational Area (AOA), passing an FBI background check, securing a U.S. Customs seal, passing drug testing, and holding a valid driver’s license in good standing.

Equal Opportunity

The employer is an equal opportunity organization and welcomes applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, or maternity. The company also aims to create an inclusive workplace where different perspectives and experiences are valued and where employees can reach their full potential.

Application Note

Candidates who meet the requirements are invited to submit an application for consideration.