Executive Secretary

Role Overview

PrimeGate for Communications and IT is hiring an Executive Secretary in Riyadh to support senior leadership with administrative coordination and day-to-day executive support. This position calls for someone who is highly structured, proactive, and able to keep tasks, communications, and follow-ups moving efficiently across different teams.

What You Will Do

• Organize executive calendars, meetings, and appointments, making sure schedules stay aligned and well managed.
• Draft meeting agendas, capture minutes, and track the completion of follow-up actions.
• Keep an eye on assigned work, deadlines, and outputs across departments to ensure progress stays on track.
• Serve as a key coordination link between management and internal as well as external contacts.
• Prepare executive-level documents such as reports, presentations, letters, and correspondence.
• Maintain clear communication and consistently follow up on open matters until they are resolved.
• Assist management in setting priorities and reviewing progress on important initiatives.
• Safeguard sensitive information and handle confidential matters with discretion.
• Support smooth interdepartmental coordination so organizational goals are met effectively.

What We Are Looking For

• Previous work experience in an Executive Secretary, Executive Assistant, or comparable administrative role.
• Strong capability in follow-up, tracking tasks, and managing deadlines.
• Well-developed coordination and organizational skills.
• Strong spoken and written English communication skills.
• Comfort handling several priorities at once and working effectively under pressure.
• Good working knowledge of Microsoft Office tools.
• A professional approach, strong attention to detail, and a commitment to confidentiality.

Additional Information

This role is based in Riyadh, Riyadh, Saudi Arabia and is a full-time onsite position.