Executive Assistant

About the Company

TitanFile is a recognized provider of secure file exchange software that helps organizations share confidential information safely and efficiently. The platform is designed to improve collaboration, productivity, security, and compliance in client communication. The company values people who can thrive in a fast-moving environment, take initiative, and contribute meaningfully to innovation.

Role Overview

This Executive Assistant role supports senior leadership by keeping schedules organized, communications flowing smoothly, and administrative priorities on track. The position is suited to someone who can handle shifting demands, work discreetly with sensitive information, and contribute across executive operations, internal coordination, and special projects.

Key Responsibilities

• Manage complex executive calendars, resolve scheduling conflicts, and protect leadership time for high-priority strategic work.
• Prepare leaders for meetings by building agendas, collecting background material, and following up on action items.
• Handle correspondence and serve as a polished point of contact for clients, partners, vendors, and internal stakeholders.
• Arrange domestic and international travel, including flights, hotels, and detailed itineraries.
• Track executive expenses each month and support financial reporting.
• Help strengthen team culture by organizing socials, team meals, milestone celebrations, and office perks.
• Coordinate between executive initiatives and internal teams, administrative resources, and cross-functional partners.
• Support ad hoc projects, assist with executive-level presentations, and help with technology-related initiatives as needed.

Requirements

• A bachelor’s degree from a recognized university.
• At least 3 years of experience in an executive assistant, administrative assistant, or operations position within SaaS or professional services.
• Strong fluency in English.
• Ability to learn quickly, adapt independently, and find solutions in a dynamic environment.
• Comfort working in a startup setting with a strong focus on delivery and execution.
• Proven capability in executive support and operational coordination.
• Excellent interpersonal, verbal, and written communication skills across all levels of the organization.
• Strong planning and prioritization abilities, especially when supporting multiple leaders and competing demands.
• Solid computer proficiency with Microsoft Word, PowerPoint, Excel, and Google Workspace.
• Professional judgment, business awareness, discretion, and emotional intelligence when dealing with confidential information.

Perks and Benefits

• Flexible working hours to support better work-life balance.
• Industry-leading benefits package.
• Competitive base pay plus commission compensation.
• Career development and growth opportunities.
• Opportunity to work with a high-performing team solving major challenges in communication and privacy.

Additional Information

TitanFile is an equal opportunity employer. Accommodation support is available during the hiring process upon request.