Executive Assistant

Role Overview

The Executive Assistant / Office Manager supports the CEO by ensuring efficient daily office management alongside delivering high-level executive assistance. Approximately 40% of the role is dedicated to overseeing office operations, while 60% focuses on executive support duties. This position involves managing schedules, travel, communications, and vendor relations in a dynamic tech-focused setting.

Key Responsibilities

• Supervise daily administrative tasks and maintain relationships with office vendors.
• Manage office supplies procurement, facility upkeep, security, maintenance, and enhance workplace experience.
• Organize logistical aspects for new employee onboarding and office events.
• Handle the CEO's intricate calendar, scheduling meetings effectively.
• Arrange detailed domestic and international travel plans and itineraries.
• Review incoming correspondence, prioritizing communications to the CEO.
• Develop agendas, create presentations, and prepare materials for meetings.
• Document meeting minutes and monitor follow-up actions.
• Manage expense reports and approval processes.
• Provide administrative support for Board and executive leadership sessions.
• Manage confidential information with utmost discretion and professionalism.
• Collaborate with various departments on strategic projects and initiatives.
• Maintain comprehensive filing systems and executive documentation.
• Coordinate visitor reception and executive hospitality activities.
• Undertake additional tasks as required.