Executive Assistant & Sales/Marketing Coordinator

About SILVERSIDE

SILVERSIDE is an AI marketing innovation company headquartered in San Francisco and New York, dedicated to transforming marketing, creativity, and business operations through artificial intelligence. We operate at the nexus of strategy, technology, creativity, and production, developing AI-powered marketing solutions, creative systems, and bespoke software for leading global companies. Founded by experts in advertising, technology, and creative fields, SILVERSIDE blends startup agility with the expertise of a top-tier agency and innovation consultancy. Our clientele includes Fortune 500 corporations and burgeoning tech ventures, with our work encompassing AI strategy, creative production, product development, marketing transformation, and event management. We are a rapidly expanding team of inquisitive builders, creators, technologists, and problem-solvers who believe in AI's potential to fundamentally reshape how organizations create, communicate, and grow.

Position Summary

This unique and highly visible role at SILVERSIDE merges executive support with event coordination, sales operations, and marketing administration. The position involves providing direct support to the Managing Partner and Co-Founder, alongside coordinating critical business development, marketing, communications, and event activities company-wide. This is an outstanding opportunity for an individual who is highly organized, proactive, entrepreneurial, and eager for professional development. The role offers exposure to executive leadership, innovative clients, cutting-edge AI technologies, major industry events, and an extensive network of business leaders, entrepreneurs, investors, creators, and marketing executives. The ideal candidate will excel in a dynamic environment, embrace diverse responsibilities, and be enthusiastic about contributing across various facets of a growing enterprise.

This role begins with a temporary period of 30-60 days, with a strong potential for conversion to a full-time position.

Essential Duties & Responsibilities

Executive Scheduling & Calendar Management

Provide comprehensive calendar and scheduling support for two company executives. Key responsibilities include managing intricate calendars and meeting schedules, coordinating internal and external meetings, liaising with clients, partners, investors, media, employees, and industry contacts, prioritizing requests to ensure executives focus on high-value activities, scheduling appointments, calls, presentations, and events, and managing meeting logistics and preparatory support.

Travel Planning & Coordination

Offer support for domestic and international travel arrangements for company executives. This entails booking flights, accommodations, and transportation; managing itineraries and travel schedules; handling travel-related documentation and logistics; maintaining executive travel calendars; and collaborating with the Director of Executive Operations on complex travel arrangements.

Event Coordination & Management

Assist in the planning and execution of SILVERSIDE events, conferences, client meetings, and industry activations. Responsibilities include coordinating logistics for company-sponsored and partner events, managing event timelines and project plans, arranging venues, vendors, guest lists, invitations, and registration, collaborating with internal teams and external partners for seamless event execution, supporting executive participation in speaking engagements and conferences, and acting as a professional representative of SILVERSIDE.

Sales & Marketing Coordination

Support SILVERSIDE's business development, communications, and marketing initiatives. This includes assisting with sales outreach and communications, managing marketing calendars and content schedules, supporting executive communications and publicity efforts, aiding in press outreach, event promotion, and thought leadership activities, and coordinating marketing assets, presentations, and materials.

This aspect of the role presents significant avenues for professional advancement and increased responsibility.

Required Knowledge, Skills & Abilities

• 2–4 years of experience in an executive assistant, administrative, coordinator, project management, or similar capacity.
• Proficiency in managing complex calendars and schedules.
• Excellent written and verbal communication capabilities.
• Outstanding organizational and time-management skills.
• Keen attention to detail.
• A solution-oriented approach to challenges.
• Demonstrated ability to manage multiple priorities concurrently.
• Professional demeanor and comfort interacting with senior executives and clients.
• Strong problem-solving and critical-thinking abilities.
• High degree of discretion and adherence to confidentiality.
• Self-motivated with a proactive work ethic.
• A positive attitude and eagerness to learn.

Preferred Experience

• Familiarity with tools such as Slack, Google Workspace, Zoom, HubSpot, and Notion.
• Prior experience supporting events, conferences, or marketing campaigns.
• A demonstrated interest in technology, AI, marketing, media, or startup environments.

Why This Role Is Special

This position transcends a typical Executive Assistant role. The incumbent will work directly with company founders, gaining invaluable exposure to sales, marketing, events, operations, client relations, creative production, and emerging AI technologies. For the right individual, this role offers an exceptional platform to understand the inner workings of a fast-growing innovation company and to cultivate skills that can pave the way for future leadership roles across diverse disciplines.

Other Requirements & Physical Demands

This role necessitates an in-office presence for approximately three to four days per week, typically between 9:00 a.m. and 6:00 p.m. Occasional attendance at evening events, conferences, client functions, and company activities may be required. Due to the nature of supporting senior executives, occasional availability outside standard business hours might be necessary for urgent travel, scheduling, or client-related matters.