Executive Assistant & Office Administrator

About the Role

Arthrex is an international medical technology company known for advancing product innovation and medical education in orthopedics. This position supports senior leaders with high-level administrative, organizational, and coordination work while also taking ownership of day-to-day office operations. The role acts as a central point of contact for leadership, employees, and external partners, helping the workplace run smoothly and professionally.

Executive Support

• Keep executives’ calendars organized by anticipating scheduling needs, resolving conflicts, and managing meeting priorities.
• Arrange both local and overseas travel, including itineraries, agendas, logistics, and timely expense submissions.
• Coordinate meetings, board sessions, presentations, and industry events, making sure all required materials, equipment, and hospitality arrangements are in place.
• Review incoming emails and physical mail, then draft, refine, and complete correspondence and formal documents as needed.
• Manage sensitive and confidential information with a high degree of professionalism and discretion.
• Receive regional visitors and work closely with internal teams across different locations.
• Assist with ad hoc executive initiatives and special assignments, delivering accurate and high-quality support.

Office Administration & Facilities Management

• Act as the main point of contact for office matters such as building concerns, maintenance, security, facilities, and office supplies.
• Help ensure office equipment remains functional through preventive upkeep, repair coordination, vendor management, and assessment of new tools.
• Support office relocations, space planning, workstation setup, and internal moves.
• Monitor and manage inventory, pantry stock, and related expenses for the main office, warehouse, and MedEd.
• Supervise pantry assistants and help maintain a clean, orderly, and presentable office environment.
• Coordinate the weekly lunch program, including menu ideas and themed activities.
• Handle incoming and outgoing mail, courier arrangements, and document movement.
• Oversee access control systems such as door and card access, including after-hours access coordination.
• Maintain budgets, contracts, service agreements, and facility records.
• Serve as Fire Safety Warden and help uphold workplace safety requirements.
• Provide barista support for MedEd when necessary.

Visitor & Staff Support

• Greet and assist visitors, guests, and new joiners to create a welcoming and professional first impression.
• Communicate effectively and courteously by phone, email, and face-to-face.
• Coordinate office events, special meetings, guest visits, and cross-functional support activities.
• Offer general administrative help to employees to keep office operations efficient and organized.

Additional Duties

The responsibilities above reflect the general nature of the role and its level. Management may assign other tasks from time to time to support team and organizational objectives.

Education & Experience

• A diploma or an equivalent level of work experience is required.
• Applicants should have 7 to 8 years of demonstrated experience in executive support, office administration, or a similar administrative function.
• Practical experience in facilities and building management is important.
• Experience in multinational companies or multicultural environments is preferred.
• Strong knowledge of office systems, tools, workflows, and operating procedures is needed.
• Background in office renovation or improvement projects is an added advantage.
• Barista experience is considered a plus.

Equal Opportunity Statement

Qualified candidates will be considered fairly regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status.