Executive Assistant (all genders)

About Avelios

Avelios is building a modular healthcare software platform designed to make clinical data usable and improve hospital operations. The product helps digitalize and streamline workflows in hospitals through modern, intuitive technology so doctors and nurses can focus more effectively on patient care. The company is expanding quickly and is looking to grow its team and business to help advance healthcare digitization. Avelios values people from different backgrounds and considers diversity a key strength.

Role Overview

This position supports the CEO and CTO as an Executive Assistant. The main goal is to help them stay focused on the company’s most important priorities by providing dependable, structured, and proactive support. The role is centered on calendar coordination, follow-through on tasks, and creating clarity and alignment at the executive level.

Responsibilities

• Assist the CEO and CTO with daily prioritization, schedule coordination, meeting preparation, and smooth administrative handling.
• Organize executive meetings and board-related interactions by arranging schedules, aligning agendas, preparing documentation, and tracking follow-up actions.
• Serve as a key point of contact for information moving to and from the CEO and CTO, helping ensure important updates and company-wide initiatives are shared promptly.
• Manage confidential and sensitive matters with professionalism, sound judgment, discretion, and strong attention to detail.

Qualifications

• A degree in Business Administration or a comparable field from a top university.
• At least 3 years of experience in a similar position within a fast-moving environment.
• A practical, solutions-focused mindset and a strong drive to create impact.
• Proven ability to handle highly confidential and sensitive information responsibly.
• Very strong communication skills and fluency in both German and English.

Benefits

• Opportunity to gain close-up insight into executive decision-making at a scale-up supported by leading international venture capital investors and SAP.
• An international, informal team environment with a motivating scale-up culture and the chance to directly contribute to the company’s success.
• Flexible working hours and trust-based time tracking.
• Virtual stock option package (VSOP) with participation in the company’s long-term value growth.
• Monthly meal allowance of up to 75 euros, full coverage of the Deutschlandticket, access to Urban Sports Club or a subsidized Wellpass membership, bike leasing, and Corporate Benefits discounts across many categories.

Additional Information

This role is for an onsite position in Munich, Bavaria, Germany. The company notes that it welcomes applicants from different backgrounds and emphasizes diversity as a strength.