- Experience
- Any
- Salary
- —
- Openings
- 1
- Posted
- 1 hour ago
- Work mode
- In office
- Education
- Degree
- Eligibility
- Candidates with a relevant degree, strong EDMS and document control experience, and prior work experience in the United Arab Emirates may apply. The employer also welcomes applicants from diverse backgrounds and is open to considering people who may not meet every criterion.
- Resume
- Required to apply
Where you'll work
Job description
Overview
This role sits within a major residential community project in Dubai, where you will support project delivery through accurate document and information management. The position is with a delivery partner that brings together construction expertise and consultancy to help teams and projects achieve ambitious outcomes.
What you'll do
- Handle the organisation, numbering, filing, sorting, and retrieval of both digital and paper records generated by project teams, consultants, designers, and subcontractors.
- Make sure all information is controlled in line with company procedures and the rules of the project’s document management system.
- Set up onboarding for internal staff and external parties on the project platform.
- Check incoming documents for completeness and quality before they are accepted into the system.
- Build, maintain, and revise distribution lists so information reaches the right organisations and individuals.
- Keep the project work package register up to date and route documents to the correct packages.
- Prepare in-app reports when requested by the project team.
- Manage user permissions and access rights for the project system.
- Support core project processes, including the RFI workflow, so they run according to established procedures.
- Contribute to the wider goal of net zero carbon by helping identify and manage carbon emissions and reduction opportunities during delivery.
What you'll need
- A degree qualification.
- Strong working knowledge of EDMS tools such as Aconex and SharePoint, along with MS Office.
- Excellent communication, organisation, and time management skills, plus a careful approach to document control.
- Practical understanding of project workflows, document handling processes, and industry best practices.
- Prior UAE experience, which is required for client approval.
Additional information
The organisation follows a set of values centered on safety, client commitment, integrity, and continuous improvement. It promotes a diverse and inclusive workplace and encourages applications even from candidates who do not meet every requirement. Flexible, part-time, and hybrid working arrangements may be considered if they suit the role.