Document Controller

Company Overview

Join Hatch, a globally recognized firm with over seven decades of expertise in mining, energy, and infrastructure. With a worldwide workforce of 10,000 across 150 countries, we strive to improve industries sustainably through innovative and safe solutions, combining global vision with local action.

About the Role

We are seeking a diligent Document Controller to join our Project Delivery Group based in Gurugram, India. This role involves managing project documentation standards to ensure smooth delivery and compliance with project and company procedures.

Key Responsibilities

• Perform quality checks, register, classify, track, file, and transmit electronic engineering and vendor/contractor documents as per project requirements.
• Ensure that approved document revisions are accurately maintained and accessible within the Electronic Document Management System (EDMS).
• Under the lead document controller's guidance, conduct documentation handover as agreed with the client.
• Process documents adhering strictly to company and project documentation standards.
• Understand project phases and associated deliverables, document control workflows, and the relation with other project teams.
• Manage different document types, including controlled/uncontrolled documents, and classify them properly in the EDMS.
• Support procurement, engineering design, vendor submissions, commissioning, and construction document cycles including quality checks.
• Possess thorough knowledge of EDMS functions and tools, including setting up distribution matrices, document number allocation, uploading placeholders, version management, document transmission, and metadata auditing.
• Provide regular reports on document status, submission progress, reviews, and assist in expediting reviews.
• Maintain a 24-hour turnaround time for document control requests and support other document control initiatives including EDMS close-out activities and client system uploads.
• Provide document management support to project participants and external users, handle queries professionally, identify and escalate issues to leadership, and assist in training other document controllers.

Qualifications and Experience

• Bachelor's degree or diploma from a recognized institution.
• At least 3 years of experience in document management and control.
• Prior experience in engineering project environments handling vendor/contractor documentation or data management with electronic document management systems.
• Proficiency in Microsoft Office, Adobe Acrobat, file management tools, with the ability to quickly learn new software.
• Accurate metadata capture and adherence to workflow standards.
• Team player with knowledge-sharing aptitude and strong communication and interpersonal skills.
• Capable of documenting work instructions and training individuals or groups.
• Good command of English for communication.

Why Work With Us?

• Collaborate with talented colleagues who are passionate about impactful work.
• Engage in innovative projects that challenge and inspire.
• Flexible working environment that encourages work-life balance.
• Long-term career growth opportunities.
• Commitment to diversity, equity, and inclusion in the workplace.

Equal Opportunity Statement

Hatch is dedicated to fostering diversity and inclusivity, welcoming applicants from all backgrounds regardless of age, race, religion, gender, disability, or other protected characteristics. We will provide reasonable accommodations as required per local legislation.

Additional Information

Location: Gurugram, Haryana, India
Requisition ID: 98495
Job Category: Engineering