Document Controller

About the Role

Sama Construction & Contracting is seeking a meticulous and organized Document Controller to oversee and manage all technical and project-related documentation for large-scale infrastructure and mass earthworks projects. The position involves administering the Electronic Document Management System (EDMS), tracking submittals, drawings, requests for information (RFIs), and commercial documentation while ensuring compliance with established document control procedures.

Key Responsibilities

• Organize, archive, and monitor all incoming and outgoing project documents including engineering drawings, technical submittals, method statements, and inspection requests.
• Maintain and update the EDMS along with comprehensive master document logs.
• Handle the processing, distribution, and registration of Technical Queries (RFIs), Site Instructions (SIs), Non-Conformance Reports (NCRs), and correspondence such as letters and transmittals.
• Ensure document naming protocols, coding standards, and quality control measures are strictly followed.
• Collaborate closely with Project Directors, Technical Engineers, QA/QC teams, consultants, and clients to streamline document flow and secure timely approvals.

Qualifications and Requirements

• Educational qualification: Bachelor’s degree or diploma in Business Administration, Information Management, Civil Engineering, or related disciplines.
• Proficient use of EDMS platforms like Aconex, PrimePro, Procore, or SharePoint.
• Advanced skills in MS Office applications, especially MS Excel for managing logs and tracking documentation.
• Minimum of 3 to 5 years of experience in document control within major civil infrastructure, site development, or heavy earthworks projects.
• Excellent organizational abilities, meticulous attention to detail, and a strong understanding of construction documentation procedures.