Commercial & Tender Coordinator

About the company

MSALABS is a worldwide geochemical laboratory services provider supporting the exploration and mining sectors. Its service range covers laboratory operations, on-site support, and sample preparation.

Role overview

The company is looking for a Commercial & Tender Coordinator in Dubai to oversee tender activities, prepare bid submissions, assist the commercial function administratively, and support market analysis for business across Africa.

Key responsibilities

• Manage the full tender cycle, starting from identifying opportunities through to final submission.
• Collect, organize, and verify all documents and information needed for bid responses.
• Track tender conditions carefully and make sure every submission is completed before the deadline.
• Work with internal teams and outside stakeholders to secure approvals, inputs, and supporting material.
• Draft, structure, and format bid packages so they are complete, accurate, and professional.
• Build persuasive proposals that align with client requirements and commercial objectives.
• Proofread and refine submission documents for consistency, accuracy, and clear messaging.
• Keep a ready-to-use library of templates and standard bidding documents.
• Support the commercial team with administrative tasks such as meeting coordination, report preparation, and correspondence handling.
• Maintain well-organized tender and bid records for easy reference and tracking.
• Help prepare presentations and other sales/commercial materials.
• Carry out general office and administrative duties as needed.
• Research markets to spot new opportunities and identify industry movement.
• Review market data and turn it into useful commercial insights.
• Monitor competitor activity and share findings with the commercial team.
• Prepare market analysis documents and presentation materials.

Requirements

• Strong planning, prioritization, and time-management abilities.
• Excellent written and spoken communication skills.
• Confident use of Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to work independently while also contributing effectively in a team environment.
• Strong analytical thinking and problem-solving capability.
• Understanding of African market conditions and relevant regulations.
• Experience with project management tools and software is considered an advantage.
• A bachelor’s degree in business administration, marketing, or a related discipline.
• Prior exposure to tender coordination, bid preparation, and administrative support work.
• Background in the mining or construction industry.
• Must be physically capable of meeting the job’s inherent requirements.
• Required vaccinations must be kept current.
• Must be willing to travel and work on site-based schedules, including extended hours or days when required.

Additional information

This role is based in Dubai, United Arab Emirates, and focuses on commercial support activities for Africa. MSALABS is an equal opportunity employer and welcomes applications from all qualified candidates. The company may choose to contact only shortlisted candidates and reserves the right not to make an appointment based on this advertisement.

Application instructions

Interested candidates should send their resume to the company’s HR email address.