Bookkeeper / AP Assistant (Part Time)

About the Studio

Rapt is an award-winning design and strategy studio that helps prominent brands address complex, fast-changing challenges. With studios in San Francisco, Los Angeles, and New York, and clients around the world, the team delivers fresh ideas and highly tailored partnerships. Its work brings together architecture, interior design, brand experience, graphic design, and strategic thinking to create integrated solutions that support each client’s goals. The studio’s flexible, collaborative model helped it earn recognition as one of Fast Company’s Most Innovative Companies.

Work Style

The studio is built around in-person collaboration. The most effective work happens side by side through pin-ups, workshops, and model reviews because ideas move faster face to face. The company follows a hybrid rhythm with three days together in the studio, and additional in-person time when projects require it. Flexibility matters, but this position is not fully remote; applicants must be local to one of the studios and able to be onsite regularly.

About the Role

The Bookkeeper / AP Assistant supports the studio’s everyday accounting operations, with a focus on keeping financial processes accurate, orderly, and consistent. The role partners closely with the Accounting Manager and CFO to assist with accounts payable and financial tracking. It suits someone who is highly detail-oriented, well organized, proactive, and eager to strengthen accounting skills while contributing reliably to a high-performing team.

Key Responsibilities

• Support accounts payable tasks by reviewing, processing, and tracking vendor invoices.
• Accurately enter financial information into accounting software and related systems.
• Keep project and vendor records complete, current, and well organized.
• Help with routine reconciliations and day-to-day bookkeeping activities.
• Assist with month-end close work, including reconciliations and preparation of reports.
• Check financial records for accuracy and completeness before they are finalized.
• Contribute to improving accounting workflows, procedures, and internal processes.
• Answer internal questions related to invoicing, expenses, and financial tracking.
• Provide support for ad hoc reporting, analysis, and special initiatives as required.

Qualifications

• At least 1–3+ years of experience in bookkeeping or accounting, ideally in a creative, architecture, or design setting.
• Familiarity with core accounting concepts; a bachelor’s degree in Accounting, Finance, or Business Administration is preferred.
• Strong precision, organization, and communication abilities.
• Comfort working on recurring, process-based tasks.
• Ability to manage several priorities while staying organized.
• Reliable, self-directed, and capable of working independently.
• Good command of Excel and Google Workspace tools such as Sheets and Docs.
• Experience with accounting or ERP platforms; Deltek Vision or Vantagepoint is preferred.

Additional Information

The hiring process is fully human-reviewed. The company does not use artificial intelligence or automated screening tools to evaluate applications, and every submission is reviewed by a real team member. Because the process is intentionally manual and thoughtful, response times may be longer than at companies that rely on automation. Applicants are thanked in advance for their patience and care.