Asset Coordinator / Junior Asset Manager

Role overview

This position supports the Asset Management team for a six-month period across a varied portfolio that includes schools and community facilities. It suits someone with facilities management experience who understands the day-to-day operation of commercial buildings and can contribute effectively from the start.

Recruitment is being handled on behalf of Programmed Facility Management, a major New Zealand provider of facilities maintenance and asset management services.

What the role involves

You will work alongside Asset Managers to keep asset information accurate, assist with inspections, help coordinate maintenance and contribute to the delivery of asset management projects. The role is mainly office-based, although it also includes travel to schools and community sites for inspections, audits and project support.

Key activities

• Keep asset registers and related information up to date and well organised
• Support audits, site inspections and condition assessments
• Visit schools and community facilities to gather and confirm asset data
• Assist with maintenance planning and lifecycle-related asset tasks
• Draft reports and maintain project records and documentation
• Act as a link between contractors, facilities staff and internal teams
• Track project milestones and follow up on unfinished actions
• Enter and maintain accurate information in asset management systems
• Help with compliance documentation and reporting
• Support the Asset Manager with the everyday delivery of asset management programmes

What the employer is looking for

The ideal candidate will be able to get across the environment quickly and add value immediately. A background in facilities or related technical coordination will be especially useful.

Desired background

• Experience in facilities management
• Exposure to property, building services or similar environments
• Knowledge of maintenance planning or scheduling
• Experience in asset coordination or asset administration
• Project coordination experience in a technical setting

Skills and capabilities

• Highly organised with strong accuracy and attention to detail
• Confident using Microsoft Office, especially Excel
• Comfortable handling technical records, databases and asset registers
• Strong written and verbal communication abilities
• Good stakeholder management skills
• Practical, proactive and able to juggle multiple priorities
• Valid full New Zealand driver's licence

Additional information

This is a six-month assignment. The job is based in Auckland and is primarily office-based, with regular travel to schools and community facilities as required for inspections, audits and project support.