Administrative Support Specialist

About Us

Founded in 2007, Canvas is a company dedicated to exceeding expectations through knowledge and expertise, delivering what clients need now and in the future. We have been recognized as a Great Place to Work Certified™, Fortune Best Small Workplace™, Fortune Best Workplace for Millennials™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce.

Job Summary

Canvas is seeking a dedicated Administrative Support Specialist to join our team at Eglin Air Force Base, FL. This role involves managing organizational schedules, coordinating meetings, maintaining databases, and providing essential HR support. The ideal candidate will possess strong communication skills, proficiency in Microsoft Office, and the ability to maintain a Secret security clearance.

Responsibilities

• Oversee and manage organizational schedules and calendars to ensure efficient operations.
• Facilitate and de-conflict appointments and commitments, coordinating meetings and conferences.
• Develop, maintain, and update databases and rosters, including proofreading correspondence and distributing mail.
• Organize and prepare for meetings and conferences, creating agendas, scheduling, preparing venues, and tracking action items.
• Maintain official bulletins, displays, and announcements.
• Serve as an alternate Unit Personnel Coordinator, assisting with the onboarding and offboarding of military, civilian, and contractor personnel.
• Support Human Resources functions, including operating systems like MILPDS, MyFSS, BLSDM, and Military Leave Web.

Requirements

• Master's Degree with over 10 years of relevant experience, or equivalent experience with customer approval.
• Active Secret security clearance required, with eligibility for Special Access Programs.
• Excellent communication skills for interacting with diverse stakeholders.
• Proven ability to collaborate effectively within a team environment.
• Proficiency in Microsoft Office Suite.
• Demonstrated technical writing capabilities.

Desired Qualifications

• Previous experience with MILPDS, MyFSS, and BLSDM systems.
• Experience as a Test Conductor for military systems.

Additional Information

• Willingness to travel up to 10%.
• U.S. citizenship is required for most positions.

Benefits Of Working With Canvas

• Competitive Wages
• Comprehensive Medical, Rx, Dental & Vision Insurance
• Generous Company-Funded Basic Life Insurance
• Company-Funded Short-Term & Long-Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and immediate vesting
• Tuition Reimbursement for professional development
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for outstanding performance
• Discretionary performance-based bonuses

Final compensation is determined by factors including relevant experience, skills, certifications, and geographic location.

Canvas is an Equal Opportunity Employer and a VEVRAA federal contractor, committed to providing equal employment opportunities to protected veterans and individuals with disabilities. We do not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other legally protected characteristic. For our full EEO/AA and Pay Transparency statement, please visit our Careers page.

If you require reasonable accommodation due to a disability to apply for a position, please contact talent@canvas-inc.com. Requests are handled confidentially and on a case-by-case basis.

Please be aware of potential scams. Canvas will never ask for bank account information or sensitive data during the hiring process. If you have concerns, please email talent@canvas-inc.com.