Administrative Assistant

About the Company

The organization is a major Singapore-based provider of end-to-end underground utilities infrastructure solutions. Its work spans construction and maintenance of underground utilities, sewer pipeline rehabilitation, road and airfield construction and maintenance, plus asphalt pre-mix manufacturing and construction waste recycling.

Role Overview

This position is for a meticulous Administrative Assistant to handle Integrated Management System (IMS) documentation support. The role is important for keeping document control accurate, current, and compliant with ISO 9001, ISO 14001, and ISO 45001 requirements, contributing to better quality, safety, and operational performance across the business.

Key Duties

• Run and update a centralized control system for IMS-related documents.
• Make sure all documents are checked, approved, issued, and refreshed according to document control rules.
• Track document versions, revisions, and circulation so that only the current version is being used.
• Create standardized templates for company documents such as procedures, forms, records, and reports.
• Keep master lists for both internal controlled documents and outside-source documents.
• Organize filing, retention, and retrieval of records in line with retention standards.
• Help departments keep their documentation aligned with IMS and ISO expectations.
• Maintain compliance with ISO 9001, ISO 14001, and ISO 45001 document control requirements.
• Support internal and external audits by ensuring documents are accurate and available on time.
• Assist in closing audit issues linked to document control and records handling.
• Work with project teams, safety teams, and support functions to ensure documents are updated promptly and approved correctly.
• Monitor that legal, mandatory, and safety-related documents are properly authorized.
• Spot weaknesses in document control processes and suggest improvements.
• Support efforts to improve document management systems and digitalization.

Requirements

• A diploma or degree in Business Administration, Quality Management, Quality Assurance, Information Management, Records Management, or a related field.
• Working knowledge or practical exposure to ISO 9001, ISO 14001, and ISO 45001 integrated management systems.
• Experience in document control, records management, or a compliance-focused administrative setting.
• Strong attention to detail, good organizational ability, and the ability to work well with a range of internal and external stakeholders.

Work Details

This is a full-time onsite role based in Singapore, specifically at No. 3 Sungei Kadut Drive, Singapore 729556 in North Singapore. The position follows a 5-day work week and is classified as a non-executive role.

Benefits

• Company shuttle transport is provided from Woodlands and Kranji MRT stations to the office.
• A company-provided lunch bus is available for easier meal access.
• Annual leave starts at 14 days, with additional leave granted based on length of service.
• Employees receive corporate telecommunication sign-up benefits for personal plans.
• Access is provided to medical teleconsultation services.
• Medical coverage includes dental care and health screening.
• Portable Medical Benefit Scheme (PMBS) contributions are made monthly to the employee’s Medisave account.

Why This Role

• Opportunity to contribute to civil engineering projects with wide community impact.
• Scope for career growth and ongoing skill development.
• A chance to solve complex problems using practical and modern approaches.
• Supportive team environment with open collaboration and idea-sharing.
• Work that creates lasting infrastructure value.

Additional Information

Education level: Diploma. Country: Singapore. Closing date: 11 Jul 2026.