Admin Executive

Position Overview

Representing Huawei, a prominent leader in the information and communication technology sector, we seek dedicated and enthusiastic candidates to fill the role of Admin Executive.

Key Responsibilities

• Provide administrative and secretarial support to various departments, including arranging and coordinating meetings: scheduling, preparing agendas, sending invitations, reserving rooms, setting up necessary equipment, and maintaining attendance records.
• Plan and organize internal and external events by conducting venue surveys, managing budgets and reports, obtaining quotes, coordinating between business units and vendors, arranging transportation, supporting event execution on-site, and compiling post-event reports.
• Support the project manager by tracking project schedules, milestones, deliverables, ensuring quality standards and coordinating related communications.
• Prepare, compile, and submit required reports punctually; handle travel arrangements such as flight bookings, hotel accommodations, and visa processing.
• Manage payment requests, goods and services acceptance, and reimbursements efficiently.
• Collaborate directly with Chinese-speaking managers, stakeholders, and partners based at the China headquarters.

Qualifications and Skills

• Open to fresh graduates; prior administrative experience in multinational companies is preferred.
• Proficient English and Chinese communication skills, both written and spoken, to effectively liaise with local and China team members and clients.
• Competent in MS Office suite (Word, Excel, PowerPoint, Outlook); familiarity with SAP is advantageous.
• Mandatory skills in Photoshop and CANVA for designing event posters.
• Friendly demeanor, good phone etiquette, and a positive, proactive attitude.
• Ability to work independently with strong initiative.
• Immediate availability is considered a plus.