Accounts Payable Specialist

Position Overview

Diligent is expanding its global accounts payable team and is seeking a professional based in Galway to help shape the way AP is run across the business. In this hands-on position, you will report to the Global Manager of Accounts Payable and contribute to building efficient, modern processes within a supportive, collaborative environment. The role suits someone who enjoys solving operational issues, improving workflows, and growing in a fast-paced setting.

Key Responsibilities

• Handle day-to-day processing of AP invoices, including both PO and non-PO items, with correct coding and approvals.
• Check invoice information and assign prepaid expenses, project or department codes, and subsidiary details accurately.
• Keep AP records complete and compliant with relevant requirements.
• Track vendor aging, look into mismatches, and help bring outstanding issues to resolution.
• Assist with audits by preparing supporting documents and retrieving invoices when needed.
• Validate and process annual 1099 and 1042 reporting.
• Prepare payment runs and arrange ACH, wire, and cheque payments, including management of bank wire templates.
• Reply to vendor and internal questions promptly and professionally.
• Support month-end close activities for the accounting team.
• Work closely with vendors and internal stakeholders to keep payments and workflows running smoothly.
• Help develop AP policies, procedures, and best practices as the team continues to grow.

Requirements

• A minimum of 3 years of experience is preferred.
• A bachelor’s degree in Accounting or a related discipline is an added advantage.
• 1–2 years of accounts payable experience is expected; experience in a global environment is a plus.
• Working knowledge of accounting principles, GL coding, and intercompany transactions.
• Helpful exposure to foreign currency and payment processing, though this is not mandatory.
• Comfort operating in a fast-moving, high-growth environment and adjusting quickly to change.
• Strong multitasking skills and a mindset for process improvement.
• High attention to detail.
• Clear and professional communication with both vendors and internal teams.

About the Company

Diligent is a leading AI-driven governance, risk, and compliance (GRC) software company serving more than 1 million users and 700,000 board members worldwide. Its platform gives leaders and practitioners a unified view of their GRC activities so they can manage risk more effectively, strengthen resilience, and make faster, better decisions. The company emphasizes innovation, curiosity, collaboration, and continuous learning as it builds new ways of working with AI and modern workflows.

Work Model

This role follows a hybrid arrangement. Candidates who live within commuting distance of a Diligent office are expected to work on site at least 50% of the time. The company believes in-person collaboration supports innovation, teamwork, and community.

What the Company Offers

• A creative culture that values collaboration and fresh thinking.
• A flexible working environment.
• Global days of service.
• Comprehensive health benefits.
• Meeting-free days.
• Generous time off.
• Wellness programs.
• Opportunities to work with global teams across multiple locations.
• A strong commitment to diversity, employee resource groups, and learning resources.

Additional Information

Diligent operates offices in New York City, Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney. The company is a drug-free workplace and is committed to equal employment opportunity. It does not discriminate on the basis of race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical or mental disability, age, military status, protected veteran status, marital status, domestic partnership or civil union status, gender identity or expression, medical condition, genetic information, or sexual orientation, in line with applicable laws. Qualified applicants with criminal histories are also considered where legally permitted. Reasonable accommodations are available for qualified individuals with disabilities and disabled veterans during the application process. Recruitment agencies are asked not to forward unsolicited resumes, and Diligent is not responsible for related fees.