Accounts Payable, Data Entry & Procurement Specialist

About the company

This employer serves as a major engineering, procurement, and construction group that backs large industrial and manufacturing programs across North America. It is recognized for emphasizing efficient operations, innovation, safe practices, and dependable delivery of high-quality outcomes. Team members can expect a cooperative workplace, opportunities to build their careers, and the chance to contribute to significant projects.

Role overview

This position is suited to a detail-focused professional who can support accounts payable, purchasing, procurement, and administrative workflows. The role combines financial data handling, vendor coordination, order tracking, and record maintenance in a busy environment. The selected candidate will work closely with internal departments, suppliers, and other stakeholders to keep finance and procurement processes running smoothly and accurately.

Key responsibilities

• Check vendor invoices, verify their accuracy, and help ensure payments are made on time.
• Cross-check purchase orders, receiving records, and invoice details.
• Look into billing variances and handle questions raised by vendors.
• Keep supplier files and backup documents organized and up to date.
• Raise, revise, and follow purchase orders through their lifecycle.
• Liaise with suppliers about deliveries, order updates, and procurement needs.
• Complete large volumes of data entry while maintaining strong accuracy.
• Update and maintain purchasing, supplier, and accounting systems.
• Prepare reports related to procurement and accounts payable activities.
• Help with vendor setup and collection of supplier paperwork.
• Contribute to month-end closing work, reconciliations, and related reporting.
• File contracts, procurement records, and digital documentation in an orderly way.
• Assist with ad hoc projects and administrative tasks as needed.

Qualifications

• At least 3 years of experience in accounts payable, procurement, purchasing support, data entry, or administrative operations.
• Background in manufacturing, construction, engineering, industrial, or project-driven settings is preferred.
• Solid knowledge of accounts payable and procurement workflows.
• Hands-on experience with large volumes of invoices and vendor transactions.
• Strong organizational ability and analytical thinking.
• Clear written and spoken communication skills.
• Capability to juggle multiple tasks and meet deadlines.
• Very high attention to detail and data accuracy.

Preferred qualifications

• Exposure to ERP platforms such as SAP, Oracle, or comparable systems.
• Strong command of Microsoft Excel, including advanced functions.
• Experience supporting financial reporting and account reconciliations.
• Working knowledge of vendor management and procurement procedures.

Benefits

• Competitive pay package
• Opportunities for career advancement
• Supportive and collaborative team culture
• Hands-on exposure to procurement and finance functions
• Scope for professional development
• People-first workplace culture

Equal opportunity statement

The employer follows a fair hiring approach and treats applicants and employees with respect. Hiring decisions are made based on qualifications, experience, skills, and business requirements. Diversity is valued, and the workplace is intended to support inclusion, professional development, and success for all team members.