Recruiting Coordinator

Role overview

A leading artificial intelligence company is hiring an experienced Recruiting Coordinator to support a fast-moving Talent Acquisition team. The role is candidate-facing, highly visible, and centered on interview operations, coordination, and delivering an excellent experience throughout the hiring journey.

The position is remote-first, but candidates must be based in one of the following locations: PNW, Seattle, Portland, Boise, San Francisco, or Sacramento. After interviews, the coordinator will be placed with either technical or non-technical recruiting teams depending on business requirements.

This is a 6-month W-2 contract paying $70 per hour, with medical, dental, vision, and other benefits provided.

Key responsibilities

The coordinator will manage a large volume of interview scheduling across multiple time zones, support recruiters and hiring leaders, and help keep recruiting operations running smoothly in a high-growth environment.

• Arrange a high volume of interviews, handling roughly 400+ interviews each month across multiple time zones.
• Act as the main contact for candidates during the interview process and ensure a smooth, responsive experience.
• Work closely with recruiters, hiring managers, and business leaders on interview logistics, calibration sessions, and hiring activities.
• Maintain complex calendars while balancing shifting priorities in a fast-changing setting.
• Support a recruiter load of about 3:1 while serving as the operational point person for the process.
• Coordinate with internal partners to quickly resolve scheduling conflicts and other interview-related issues.
• Keep ATS and recruiting records accurate and up to date.
• Look for ways to improve workflows, scheduling efficiency, and broader recruiting operations.
• Assist with recruiting operations projects and other special initiatives as business needs change.

What we're looking for

The ideal candidate has several years of recruiting coordination experience in high-growth environments and brings strong organizational skill, executive presence, and adaptability.

• At least 3 years of experience as a Recruiting Coordinator supporting fast-paced recruiting teams.
• Background in startup or hyper-growth environments.
• Comfort working through frequent changes and shifting priorities.
• Strong communication and executive presence, with the ability to partner directly with hiring managers and senior stakeholders.
• Experience supporting high-volume recruiting with strong attention to detail and organization.
• Experience mentoring or guiding other Recruiting Coordinators is an advantage.
• A strong interest in improving recruiting operations and process quality.
• Curiosity about AI tools and how they can be used in day-to-day work.
• Professional, adaptable, and credible when working with senior leaders.

Preferred background

• Exposure to Recruiting Operations or Program Management in addition to scheduling is strongly preferred.
• Experience handling large-scale interview scheduling.
• Background in recruiting operations and process improvement.
• Experience with applicant tracking systems; Greenhouse is preferred but not required.
• Ability to manage cross-functional stakeholders effectively.
• Experience supporting candidates throughout the recruiting process.
• Experience coordinating multi-step interview loops across several time zones.

Compensation and benefits

The role pays $70 per hour on a 6-month W-2 contract basis. Benefits include medical, dental, vision, and additional coverage options.

Additional information

This role supports hiring across technical or non-technical teams, with the final alignment determined after the interview process. The position demands someone who can contribute beyond scheduling by acting as a strategic and operational partner in recruiting.