Executive Personal Assistant

Overview

A San Francisco founder is looking for a highly capable Personal Executive Assistant to provide close, day-to-day support across personal administration, calendar and travel coordination, home operations, and event planning. This role is best suited to someone who is polished, proactive, extremely organized, and eager to help create order in a fast-moving environment.

The position starts as a personal/executive support role with substantial ownership over daily tasks and may expand into a broader Personal Chief of Staff role over time.

Key Responsibilities

• Handle detailed personal scheduling and calendar coordination.
• Arrange domestic and international travel from end to end.
• Manage household operations, including coordinating vendors, scheduling maintenance, and booking services.
• Provide on-the-ground in-person support to the principal in San Francisco.
• Take care of errands, deliveries, home readiness, and vendor access while the principal is away.
• Assist with events hosted at the principal’s residence, including vendor coordination, setup, scheduling, and guest preparation.
• Build and improve systems, workflows, and processes that make the principal’s day-to-day operations more efficient.

Ideal Candidate

• Background in personal assistant, executive assistant, house management, or a comparable support role.
• Highly organized, meticulous, and quick to solve problems.
• Strong emotional intelligence, good people judgment, and professional discretion.
• Comfortable working in a visible, service-driven environment.
• Able to juggle multiple priorities and moving pieces with calm professionalism.
• Experience in event coordination, hospitality, concierge services, or luxury service is a plus.
• Exposure to founder, startup, venture, or other fast-growth environments is a plus.
• Self-directed and motivated by the chance to grow with the role.

Position Details

Location: San Francisco, CA

Schedule: Full-time, hybrid with regular in-person support

Compensation: $150k+ depending on experience

Additional Information

The recruiting firm is only handling recruitment and placement for this opening and is not the employer of record unless specifically noted otherwise. Final hiring decisions, compensation, benefits, and employment terms are set by the client employer. Submitting an application does not ensure placement or employment.

The recruiting firm follows equal opportunity practices and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.