Executive Assistant

Company overview

Integra Connect is a value-driven precision medicine organization focused on health IT, real-world data, and digital health offerings for specialty providers, payers, and life sciences companies. By combining technology products, technology-enabled services, and deep clinical expertise, the company works to address care gaps, strengthen patient outcomes, create real-world evidence, and support customer commercial performance across the healthcare value chain. The team is seeking professionals who want their work to have a meaningful impact on healthcare.

Role summary

The Executive Assistant will provide administrative and operational support to the Integra Life Sciences (PrecisionQ) sales team and senior leadership, working closely with both internal and external stakeholders. This is a fully in-office role based in West Palm Beach, Florida. The position centers on executive calendar ownership, travel planning, Salesforce support, process improvement, document management, and content assistance for sales-related materials.

What you'll do

• Manage a complex executive calendar across multiple time zones, including frequent last-minute updates.
• Arrange external meetings in conference settings, client or corporate offices, and virtual formats, along with any required internal prep sessions.
• Prepare for meetings and follow through afterward with agendas, dial-in details, supporting materials, and action-item tracking.
• Coordinate domestic and internal travel, including airfare, lodging, local transport, and dining reservations.
• Prepare and reconcile expense reports with attention to accuracy, policy compliance, and timely submission.
• Protect executive time by evaluating priorities and filtering requests appropriately.
• Resolve schedule clashes, travel issues, and urgent requests quickly and calmly.
• Provide general administrative and operational help in a fast-moving environment.
• Build and maintain familiarity with common cancer types to better understand customer needs.
• Support inside sales activities by organizing calendars and meetings with teams such as Legal, HR, Finance, Operations, Analytics, and Product.
• Keep account contact details current in Salesforce.
• Prepare weekly and monthly KPI reports and progress updates for senior leadership.
• Help standardize and automate meeting prep, follow-up, and Salesforce documentation to improve efficiency.
• Look for opportunities to refine existing workflows and strengthen insight into pipeline and forecast performance for sales leadership.
• Assist leadership with Salesforce and SharePoint document management and reporting.
• Help create and manage content for social media channels.

Required qualifications

• A bachelor’s degree in Business, Marketing, Communications, or a related subject is preferred, though equivalent professional experience may be accepted instead of a degree.
• At least 5 years of experience supporting a senior executive, ideally in sales, consulting, finance, or a high-growth technology environment.
• Working knowledge of MS Office tools, including Outlook, Word, Excel, and PowerPoint.
• Experience using CRM, calendar, travel, expense, and AI-enabled tools such as Salesforce, Concur, Workday, and Calendly.
• Strong analytical ability, organization, and time management.
• Ability to deliver tasks while maintaining a positive experience for internal and external stakeholders.
• Excellent verbal and written communication skills.
• Ability to work independently and contribute effectively in team settings.
• Sound judgment and the ability to prioritize without close supervision.
• Strong attention to detail while working at a fast pace.
• Comfort working in a demanding, constantly changing environment.
• Capability to support in-person meeting logistics and hospitality.
• Availability for full-time onsite work in West Palm Beach, FL, Monday through Friday, 9 AM to 5 PM.
• Willingness to work from home when business or client needs require it.
• Ability to work after hours and on weekends when necessary.
• Willingness to travel approximately 20% for business purposes.

Preferred background

Experience with sales cycles, client-facing responsibilities, or revenue-focused teams is a plus. Background in a startup or fast-scaling company is also preferred.

Benefits

• Comprehensive benefits package offered by Integra Connect, LLC.
• Medical, dental, and vision coverage starting on the first day of the month after hire.
• Paid time off.
• 401(k) plan with employer match.
• Paid holidays plus a floating holiday.

Additional information

Integra Connect is an equal opportunity employer. Applications must be submitted no later than June 30, 2026 to be considered.